Human Resources Coordinator

Richmond Vona LLC • Buffalo, NY

4h • $24 - $28 • Onsite

About The Position

We are seeking an HR Coordinator to serve as the tactical backbone of our people operations function. This role is intended for an experienced professional who has worked in a structured, fast-paced environment and has supported core HR processes with a high level of responsibility, independent judgment, and confidentiality.
This is not an entry-level role. The right candidate has demonstrated professional maturity, understands the importance of accuracy and discretion, and is comfortable working closely with senior leadership and employees across the organization.
This person will work directly with the Director of Operations and Firm Leadership to execute and administer people related processes across the full employee lifecycle.
This role is designed to grow in responsibility and scope over time, with opportunities to advance into an HR Specialist or Manager role based on performance and firm growth.

Requirements

• Minimum of five years of experience working in a professional office environment, with demonstrated responsibility, accountability, and exposure to confidential or sensitive information.
• Demonstrated professional maturity, sound judgment, and the ability to navigate sensitive situations with discretion and confidence.
• Demonstrated experience supporting HR, people operations, or administrative functions in a professional, fast paced environment with increasing responsibility.
• Proven ability to manage multiple priorities while maintaining accuracy, professionalism, and discretion.
• Experience supporting timekeeping, payroll, benefits, hiring, onboarding or compliance processes.
• Experience working in an HRIS or payroll system required (we use BambooHR).
• Strong professional judgment, and ability to handle sensitive and confidential information appropriately.
• Strong organizational skills with exceptional attention to detail and follow through.
• Clear and effective written and verbal communication skills, including the ability to interact confidently with leadership and employees.
• Ability to work collaboratively across teams and levels of the organization.
• Working knowledge of NYS and federal employment requirements preferred.
• HR certification or coursework (such as SHRM or HRCI) is a plus but not required.

Nice To Haves

• Working knowledge of NYS and federal employment requirements preferred.
• HR certification or coursework (such as SHRM or HRCI) is a plus but not required.

Responsibilities

• Coordinate and support hiring processes including job postings, applicant tracking, candidate communication, interview scheduling, offer coordination, and reference checks using BambooHR.
• Assist with coordinating onboarding and offboarding processes including documentation, system setup, and orientation scheduling to ensure a smooth employee experience.
• Maintain and update employee records and HR systems, ensuring accuracy of employee data, job changes, compensation updates, and onboarding documentation.
• Support employee timecard and payroll processes by auditing PTO and time entry accuracy, reinforcing manager accountability for approvals, and partnering closely with the Accounting team to support payroll processing.
• Assist with employee benefits administration including enrollment, changes, and employee communications related to medical, dental, vision, 401k, and leave programs.
• Serve as a first point of contact for employee inquiries regarding HR policies, procedures, and programs, responding with professionalism, discretion, and sound judgment.
• Prepare and maintain routine HR reports related to headcount, turnover, compliance, and people operations metrics.
• Assist with tracking, maintaining, and reporting on HR and selected firmwide KPIs, and support the coordination of commission, bonus, and promotion documentation in partnership with leadership and Accounting.
• Track compliance requirements and assist with audits, internal reviews, and documentation in collaboration with leadership and outside partners.
• Maintain and regularly update the employee handbook and HR related policies to ensure accuracy and alignment with firm practices.
• Provide day-to-day HR support to employees and managers in a fast paced, dynamic environment with shifting priorities and high accountability.
• Assist with engagement initiatives, internal communications, and team events that support a positive, professional, and high performing firm culture.
• Perform additional duties as needed to support firm operations and contribute to our commitment to being a best place to work.

Benefits

• Includes 100% coverage of a single plan for medical and dental insurance, life insurance, as well as short-term and long-term supplemental disability.
• We also offer vision insurance, accident insurance, a 401(k) with firm contribution, weekly and monthly team awards and recognition, summer hours, free onsite parking, and abundant paid time off.
• Our benefits package is regularly re-evaluated and continues to grow as part of our mission to provide an exceptional experience for both clients and team members.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed