Human Resources Coordinator

Affiliated Engineers, Inc.•Madison, WI

28d

About The Position

Join a Team Where Engineering Excellence Drives Opportunity At Affiliated Engineers, Inc. (AEI), we bring together expertise and innovation to solve the most complex challenges. Since 1978, we’ve supported mission-driven organizations in designing systems and environments that advance society and improve lives. Today, with more than 900 professionals across 22 offices, we help shape the future of healthcare, science and technology, energy, education, and other vital sectors. From elevating patient care in Mayo Clinic’s world-class hospitals to enabling discovery in high-containment laboratories for U.S. agencies and driving environmental progress with Microsoft’s renowned Thermal Energy Center, our work enriches the human experience, safeguards the environment, and pushes the boundaries of possibility. AEI consistently earns national recognition from leading industry publications, including Building Design+Construction, Engineering News-Record, and Consulting-Specifying Engineer, with distinctions such as being named the #1 Laboratory Engineering Firm in the nation and receiving multiple Best of the Best Project awards, underscoring the lasting legacy of our work. At AEI, you’ll join a collaborative community where your expertise fuels innovation, your ideas drive progress, and your work helps shape a brighter future. As a Human Resources Coordinator in our Madison office, you will help us empower our clients to achieve energy-efficient building solutions, save global environments, and create a better, greener future for all. Why We Need You: In this role, you will partner offices in the Midwest region to help maintain best practices and consistent approach to HR tasks and processes. With coordination of the HR Team, you will help ensure AEI complies with applicable federal, state, and local laws. You will help maintain strong relationships with AEI staff to support their career objectives and provide an ongoing pathway for employee engagement by; Is self-directed using tact and diplomacy in a clear, courteous and professional manner.

Requirements

This position requires experience supporting senior management in large, corporate environments or senior professionals in a professional services firm.
PC skills, including strong working knowledge of Microsoft Office and Outlook tools.
1+ years of HR or administrative experience
Possess the ability to multitask, prioritize and complete a high volume of tasks and projects with little to no guidance.
Exceptional verbal and written communications skills and the ability to switch gears at a moment’s notice.
Demonstrate excellent judgment, discretion and sensitivity when dealing with high profile executives and confidential information.
Maintain a high degree of professionalism in dealing with senior professionals inside and outside the company.
Make smart and timely decisions; understand when to take ownership of a decision and when to involve other parties.
React with appropriate levels of urgency to situations and events that require quick response or turnaround.
Think ahead and troubleshoot; remove obstacles before they become problems
Have impeccable attention to detail.

Responsibilities

Working with local office support staff to maintain the data in the HRIS system ensuring accuracy.
Conduct onboarding and offboarding of employees.
Maintain compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
Maintain personnel files in conjunction with local office leadership and admin support staff.
Stay abreast of trends, best practices, regulatory changes, and technology in all aspects of human resources.
Help with filing required annual reporting.
Provide support for all projects assigned. Performs additional duties as assigned.

Benefits

A flexible, collaborative environment where your well-being matters—because your best work happens when you’re supported.
Real opportunities to grow—through mentorship, professional development programs, and exposure to high-impact projects across disciplines.
To collaborate with inspiring teammates who challenge the status quo, foster innovation, and pave the way for future leaders.
A benefits package that offers health, dental, vision, and retirement, a performance-based year-end bonus, and thoughtful perks tailored to your needs—whether that's a flexible work environment, wellness resources, or community-focused initiatives, we’ll continue to invest in.

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