Human Resources Coordinator

LitmanGerson Associates•Woburn, MA

8d•$55,000 - $80,000•Onsite

About The Position

At LGA, our primary focus is on our people. As the HR Coordinator, you will support a wide range of HR functions, with primary responsibilities in campus recruiting, experienced-hire talent acquisition, onboarding and offboarding, learning and development, and various HR team initiatives . The ideal candidate is enthusiastic about people, has strong organizational skills, thrives in a fast-paced environment with diverse opportunities, and enjoys contributing to a collaborative team environment.

Requirements

Bachelor's degree in Human Resources, Business Administration, or a related field.
0-2 years' experience in a related field.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.).
Comfortable working in a technology-driven, paperless environment.
Strong organizational skills, detail oriented, and able to manage multiple deadlines.
Proficient interpersonal, written, and verbal communication skills.
Ability to work with a sense of urgency and be flexible in tasks and time while managing your workload with adjustments to your schedule especially during peak workload times in the service line.
Motivated to work independently with minimal supervision and collaborate in a team environment.
Prior administrative experience required
Respect for compliance and confidentiality.

Nice To Haves

Experience with the CCH Suite of Products (ProSystem fx Tax, Engagement, Document, Portal) is a plus.
experience in public accounting or professional services a plus!
Contributes to a positive and collaborative work environment by upholding the firm's vision and values.

Responsibilities

Campus Support campus recruiting efforts, including coordinating career fairs, info sessions, and internship/co-op programs.
Build and maintain relationships with university career centers, faculty, and student organizations to promote the firm and attract top talent.
Coordinate and lead the externship program, co-op completion program, and firm open house events.
Assist in developing engaging recruiting materials, presentations, and digital content for campus audiences.
Conduct informational interviews with interns and co-ops in coordination with the HR Manager to provide guidance, answer questions, and screen students.
Administer phone screens and preliminary candidate assessments to help identify top talent.
Collect and analyze campus recruiting metrics to measure success and improve programs.
Provide administrative support such as scheduling interviews, coordinating logistics, sending confirmations and reminders, and coordinating candidate communications.
Assist with experienced talent recruitment, including, but not limited to, posting job openings and screening resumes.
Schedule interviews, coordinate calendars, and ensure candidates and interviewers have all necessary information.
Conduct phone screens and reference checks for experienced candidates, summarizing findings for HR Manager.
Maintain applicant tracking systems and assist with candidate communications.
Help create recruiting communications, including emails, social media posts, and newsletters, to enhance LGA branding.
Partner with HR Manager to understand role requirements and support interview team planning.
Support special recruiting projects and initiatives to attract high-quality talent in line with the firm's strategic goals.
Track and report on recruitment metrics to evaluate process effectiveness and identify areas for improvement.
Coordinate onboarding activities for new hires, ensuring a smooth and welcoming experience.
Schedule and coordinate new hire orientation sessions, including room bookings, virtual meeting links, and participant communications.
Prepare and compile onboarding materials, set up new hire documentation, and support orientation sessions.
Track and ensure completion of all pre-boarding tasks, including forms, and compliance requirements.
Serve as a point of contact for new hires during the onboarding process.
Conduct check-ins with new hires during their onboarding period to answer questions and ensure a smooth integration.
Compile departure packages for exiting employees.
Build offer letters for new hires.
Launch, monitor, and track background checks and other pre-employment requirements for new hires.
Prepare intranet announcements related to new hires, promotions, or departures.
Assist in continuous improvement initiatives for the onboarding and offboarding processes to enhance efficiency and employee experience.
Present relevant trends or concerns to the HR team.
Coordinate and schedule onboarding trainings for new hires.
Organize training logistics: schedule sessions, coordinate calendars, book rooms or virtual platforms, coordinate with instructors or external providers, register participants and maintain material libraries.
Maintain records of training participation and completions within the learning management system (LMS), compile training statistics and reports for HR and firm leadership.
Complete quarterly reconciliations of CPE hours to ensure adherence to firm reporting standards, along with regular transcript reminders for CPAs and assistance with firm's CPA license renewals.
Run and compile training-completion reports from the firm's LMS (or other training platforms) to support annual and mid-year performance evaluations.
Prepare and distribute intern feedback surveys to team members to inform hiring decisions and program improvements.
Assist with HR initiatives and ad hoc projects, such as employee engagement, process improvement, and HR reporting.
Support the maintenance, updates, and accuracy of HRIS and other HR-related systems.
Draft and distribute internal communications, including HR announcements and newsletters.
Support HR team members with research, data collection, and special projects to improve HR processes and programs.
Maintain organized HR records, files, and documentation for compliance and reference purposes.
Serve as a point of contact for routine HR inquiries, providing guidance or escalating as appropriate.
Collaborate with the HR team on various administrative tasks as needed