Human Resources Coordinator

Capricor Therapeutics•San Diego, CA

4d•$27 - $33

About The Position

The HR Coordinator at Capricor Therapeutics will serve as the central point of contact for the employee lifecycle, supporting recruitment coordination, onboarding, record maintenance, and compliance efforts in a fast-growing biotech environment. By ensuring accurate documentation, seamless coordination of HR processes, and responsive support to employees and managers, this role plays a vital part in strengthening people operations, fostering a positive and inclusive workplace culture, and enabling the companyâs mission-driven growth as we advance our pipeline toward potential approvals and commercialization.

Requirements

Bachelorâs degree in Human Resources, Business Administration, or a related field preferred.
1â3 years of HR support experience (e.g., HR Coordinator, HR Assistant, or similar role) in a professional environment; biotech, pharmaceutical, or life sciences industry experience a plus.
Strong organizational skills, meticulous attention to detail, and proven ability to manage multiple priorities and deadlines in a dynamic, fast-paced setting.
Excellent verbal and written communication skills with a customer-service oriented mindset and professionalism in all interactions.
High level of integrity with the ability to maintain strict confidentiality and handle sensitive information with discretion.
Familiarity with HRIS (e.g., ADP, Workday) and ATS systems preferred.
Basic knowledge of employment regulations and best practices; experience with California HR compliance (e.g., wage/hour laws, paid sick leave) a plus.
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for document preparation, data tracking, and reporting.
Ability to handle occasional extended hours depending on departmental needs (e.g., during peak hiring, open enrollment, or events).

Nice To Haves

biotech, pharmaceutical, or life sciences industry experience a plus.
Familiarity with HRIS (e.g., ADP, Workday) and ATS systems preferred.
experience with California HR compliance (e.g., wage/hour laws, paid sick leave) a plus.

Responsibilities

Serve as the primary point of contact for routine HR inquiries, including holiday calendars, employment verification requests, org charts, policy guidance, benefits navigation, and general HR process support.
Coordinate interview scheduling, candidate communications, reference checks, background checks, and pre-employment requirements in collaboration with recruiters and hiring managers.
Assist with new hire onboarding and orientation activities, ensuring timely and accurate completion of documentation (e.g., I-9, E-Verify, compliance forms, offer letters, and system setups).
Maintain and audit employee personnel files (digital and physical) to ensure accuracy, confidentiality, completeness, and compliance with company policies and regulations.
Support HRIS updates, payroll-related inputs (e.g., PTO tracking, corrections, bonus spreadsheets), and processing of employee status changes (e.g., promotions, transfers, terminations).
Prepare HR documents, employee communications, reports, meeting materials, tracking logs, and other administrative support as needed.
Assist with benefits administration tasks, including open enrollment preparation, form tracking, and addressing routine employee benefit questions.
Support performance review and training cycles by tracking deadlines, preparing materials, coordinating sessions, and maintaining related records.
Help maintain compliance with employment regulations, including labor law postings, mandatory training records, EEO data collection/reporting, and policy updates (with emphasis on California-specific requirements).
Coordinate HR meetings, employee events, culture-building initiatives, and company-wide communications to enhance engagement and morale.
Perform other HR duties and special projects as assigned from time to time.