Human Resources Coordinator II - Onboarding/Records

University of Texas at Dallas•Richardson, TX

43d•$53,000 - $55,000•Hybrid

About The Position

Under the direction of the Onboarding Specialist, the Onboarding Coordinator performs a variety of professional and administrative duties in support of new employee onboarding, including I-9 verifications, records management, and remote work practices. The Onboarding Coordinator plays a key role in delivering a smooth, compliant, and welcoming experience for all new employees. The position is responsible for managing and maintaining accurate employee files, completing I-9 verifications, coordinating new-hire documentation, and supporting remote-work setup and processes. The coordinator ensures that all onboarding activities meet legal and organizational requirements while providing timely communication, guidance, and support to new hires and internal teams. With strong attention to detail and a focus on efficiency, the Onboarding Coordinator helps create a positive first impression and establishes a solid foundation for employee success from day one.

Requirements

High School diploma or equivalent
2 years of HR or administrative experience
Strong attention to detail and organizational skills.
Ability to handle sensitive and confidential information with discretion.
Excellent communication and interpersonal skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).
Ability to prioritize and manage multiple tasks in a fast-paced environment.
Exceptional organization and time-management skills.
Ability to collaborate with cross-functional teams.
Ability to adapt to changing processes, technologies, and remote-work requirements.
Customer service and relationship-building skills.

Nice To Haves

Associate's or Bachelor's degree
3-4 years of related HR support experience
Experience managing I-9 verifications

Responsibilities

Review, prepare, and scan employee documents into the electronic records management system, ensuring accuracy, completeness, and proper indexing.
Verify that all required employment documents are properly filed and retained.
Conduct periodic audits of employee records to ensure compliance with retention policies and federal/state recordkeeping laws.
Coordinate and provide administrative support for new hire onboarding.
Ensure new hire documents are completed, process I-9 verifications, and scan documents to electronic personnel files.
Maintain I-9 files, perform periodic I-9 audits, and conduct reverifications as required.
Collaborate with stakeholders to streamline the electronic onboarding process.
Help manage the Research and Teaching Assistant recruitment and hiring process each semester.
Enter new hire requests into the PeopleSoft system.
Monitor shared HR email inboxes, triage incoming messages, and assign inquiries to appropriate HR staff for resolution.
Review and approve independent contractor requests within the eProcurement system, ensuring compliance with organizational policies.
Prepare and submit required reports to the Office of the Attorney General and other agencies as needed.
Support the administration and tracking of remote work requests and related documentation.
Perform other duties as assigned to support the mission and goals of the Human Resources department.

Benefits

Competitive Salary
Tuition Benefits
Internal Training
Medical insurance - including 100% paid employee medical coverage for full-time employees
Dental Insurance
Vision Insurance
Long and short-term disability
Retirement Plan Options
Paid time off
Paid Holidays
All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.