Human Resources Benefits Administrator

Conner Strong & Buckelew•Camden, NJ

8d•$65,000 - $75,000•Hybrid

About The Position

The Benefits Administrator is responsible for the day-to-day management of the company’s health, welfare, and retirement plans. This role focuses heavily on the "back-end" of benefits administration, ensuring that the ADP Workforce Now system is accurately configured, data is synchronized with external carriers, and financial billing is reconciled with 100% accuracy. Serve as the primary administrator for the HRIS, responsible for system configuration, updates, and maintenance. Act as the primary technical lead for the ADP WFN Benefits module, including building/updating plan structures, eligibility rules, and deduction codes. Manage the automated file feeds (EDI) between ADP and insurance carriers. Monitor for error reports, troubleshoot transmission failures, and resolve data discrepancies. Conduct monthly audits of all benefit invoices (Medical, Dental, Vision, Life/Disability, etc.). Reconcile carrier billing against ADP payroll deductions to ensure the company is only paying for active participants. Lead the technical setup and post-enrollment audit of the annual Open Enrollment period. Verify that all employee elections correctly transitioned from the enrollment portal to the carriers and into the payroll system. Identify and implement process improvements to enhance the efficiency and effectiveness of HR-related tasks and workflows through the HRIS. Manage the tracking and reporting of ACA-eligible hours and the year-end generation of 1095-C forms within ADP. Manage ADP file feeds for open enrollment. Coordinate with the HR Manager on disability and FMLA leaves. Manage leave tracking and ensure the accuracy of all benefit calculations. Assist with the preparation of data for Form 5500 filings, Medicare Part D, non-discrimination testing, and Summary Annual Reports (SAR). Ensure data accuracy for COBRA notifications sent to Third-Party Administrators (TPAs). Address user inquiries, troubleshoot system issues, and offer guidance on best practices. Stay informed about industry best practices and HRIS advancements. Performs other duties as assigned.

Requirements

Bachelor's degree in Human Resources, Business, or a related field (preferred).
3–5 years of experience in Benefits Administration, with a strong emphasis on HRIS management.
Required expertise in ADP Workforce Now. Must be proficient in the ADP Benefits module, reporting, and file feed monitoring. ADP experience required.
Advanced Excel skills (Pivot Tables, VLOOKUPs) are required for high-volume data auditing and invoice reconciliation.
A "systems-thinking" mindset with a high degree of accuracy when handling sensitive financial and personal data.
Must be an enthusiastic self-starter, flexible, able to multi-task and delegate or handle responsibilities with minimal supervision.
PC proficiency required.
Ability to handle sensitive and confidential information appropriately.
Strict adherence to HIPAA and PHI protection standards.
Authorized to work in the United States on a full-time basis without Company sponsorship

Responsibilities

Manage health, welfare, and retirement plans.
Ensure ADP Workforce Now system accuracy.
Synchronize data with external carriers.
Reconcile financial billing.
Administer the HRIS, including system configuration, updates, and maintenance.
Act as the technical lead for the ADP WFN Benefits module.
Manage automated file feeds (EDI) between ADP and insurance carriers.
Conduct monthly audits of benefit invoices.
Lead the technical setup and post-enrollment audit of Open Enrollment.
Manage ACA-eligible hours tracking and 1095-C form generation.
Coordinate with the HR Manager on disability and FMLA leaves.
Assist with data preparation for Form 5500 filings, Medicare Part D, non-discrimination testing, and SAR.
Ensure data accuracy for COBRA notifications.
Address user inquiries and troubleshoot system issues.
Stay informed about industry best practices and HRIS advancements.
Perform other duties as assigned.