Human Resources Associate
About The Position
The Human Resources Associate at VHBG plays a vital role in supporting the HR department to ensure smooth and efficient operations. This position is responsible for onboarding new employees, assisting with recruitment processes such as sourcing applicants, maintaining employee records, coordination of new hire training, and facilitating communication between staff and management. The role contributes to fostering a positive work environment by helping to implement HR policies and procedures that align with organizational values and goals. The HR Associate also supports benefits administration and payroll administration ensuring compliance with relevant labor laws and regulations. Ultimately, this position helps to enhance employee satisfaction and organizational effectiveness by providing reliable administrative and operational HR support.
Requirements
- High school diploma or equivalent; Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
- Experience working in a human resources or administrative support role, preferably within the social assistance sector.
- Basic understanding of human resources principles and employment laws.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, SharePoint, Teams).
- Strong organizational skills with attention to detail.
- Excellent verbal and written communication skills.
Nice To Haves
- Familiarity with HR information systems (HRIS) or applicant tracking systems (ATS).
- Knowledge of employee benefits administration and payroll processes.
- Certification or coursework related to human resources (e.g., PHR, SHRM-CP).
- Ability to handle sensitive information with discretion and maintain confidentiality.
Responsibilities
- Process Background Checks in compliance with DSS and DOE regulations for the new hire process and tri-annual process, for staff, interns, volunteers, and contract associates.
- Maintain and update employee records in HR databases with accuracy and confidentiality.
- Support the onboarding process for new hires, including preparing orientation materials, scheduling training sessions, monitoring progress of each new employee throughout the new hire training process, and communicating their release from training to their supervisor.
- Help administer employee benefits programs and respond to employee inquiries regarding policies and procedures.
- Coordinate communication between HR management and employees to ensure timely dissemination of information.
- Assist in organizing employee engagement activities in support of employee retention
- Assist in, and at times lead, Diversity, Inclusion, and Belonging activities in support of employee retention and a culture of belonging and safety.
- Prepare HR reports and documentation as requested to support decision-making and audits.
- Convert existing paper HR files to electronic records in HR databases with accuracy and confidentiality.
- Maintaining compliance with labor laws and organizational policies.
- Other duties as assigned by senior leader of HR.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
