Human Resources Assistant

MIT • Cambridge, MA

23d

About The Position

HUMAN RESOURCES ASSISTANT , Computer Science and Artificial Intelligence Lab , performs a broad range of HR services and processes in the MIT’s Computer Science and Artificial Intelligence Laboratory of over 1400 faculty, staff, postdocs, and students. Will be responsible for overseeing both graduate and undergraduate appointments and work closely with the CSAIL Human Resources team on a wide variety of tasks including, but not limited to: recruiting, on-boarding, recordkeeping, training, maintaining the HRIS, processing payroll, and providing administrative support for the team including developing correspondence, preparing reports, creating and maintaining employee files, and fielding all general HR inquiries. Full job description is available here: https://www.dropbox.com/scl/fi/v9ja945cphsd0pd2zlpbl/HR-Rep-2-HR-Asst-Job-Desc-Nov-2025.docx?rlkey=bddswur2cdv0aoznqpnpnnz3n&st=em3jz99z&dl=0

Requirements

• A High school diploma or equivalent
• a minimum of three years HR or administrative experience
• ability to maintain the utmost level of confidentiality and effectively handle highly sensitive and personal information with discretion
• excellent interpersonal skills: able to earn trust and credibility, and respond effectively to all levels and varying personalities
• ability to work collaboratively and thrive within a team-based environment
• demonstrated commitment to getting tasks accomplished
• customer service skills: ability to establish self as a “go-to” HR resource for the team, faculty, students, visitors and employees
• ability to use sound judgment in following and applying appropriate laws, regulations and policies
• flexibility, resilience and ability to adapt to changing work conditions and assignments
• ability to prioritize tasks, handle competing work assignments and meet deadlines with attention to detail and quality
• strong computer skills, including Microsoft Office suite (Outlook, Word, Excel, and PowerPoint)
• Internet proficiency
• knowledge of or ability to learn human resource management systems

Responsibilities

• overseeing both graduate and undergraduate appointments
• recruiting
• on-boarding
• recordkeeping
• training
• maintaining the HRIS
• processing payroll
• developing correspondence
• preparing reports
• creating and maintaining employee files
• fielding all general HR inquiries

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees