Human Resources Assistant

Allegiance Medical, Inc.•Oconomowoc, WI

4h•$49,920 - $54,080•Hybrid

About The Position

The Human Resources Assistant supports all day-to-day HR functions for Allegiance Medical, including onboarding and offboarding, credentialing, compliance tracking, recruiting coordination, and maintaining personnel records for both W-2 employees and 1099 independent contractors. This role is essential to ensuring smooth HR operations across our multi-clinic organization and works closely with our PRN HR Manager consultant for higher-level guidance, escalations, and policy development. The ideal candidate is detail-oriented, organized, comfortable working with confidential information, and able to manage multiple workflows in a fast-paced clinical environment.

Requirements

High school diploma or equivalent; associate or bachelor’s degree in HR preferred.
1–3 years of prior HR, credentialing, or administrative experience (healthcare experience strongly preferred).
Strong organizational skills and attention to detail.
Excellent written and verbal communication abilities.
Proficiency with HRIS platforms (Paylocity preferred) , Excel expertise and Microsoft Office/365 a must.
Ability to maintain strict confidentiality.

Nice To Haves

Experience working with both W-2 and 1099 personnel.
Knowledge of healthcare credentialing, CAQH, NPI processes, or licensure tracking.
Familiarity with multi-site clinic operations or medical staffing models.
HR certification (PHR, aPHR, SHRM-CP) is a plus but not required.

Responsibilities

HR Operations & Employee/Contractor Support
Manage day-to-day HR tasks across all Allegiance Medical locations.
Serve as the primary point of contact for HR questions from employees, contractors, and leadership.
Maintain accurate personnel files in Paylocity and other internal systems.
Assist with onboarding, offboarding, background checks, I-9 verification, and contractor file documentation.
Ensure proper classification and documentation for both W-2 employees and 1099 contractors.
Credentialing & Compliance
Oversee and track all credentialing requirements for clinical and administrative staff, including licensure, certification, NPI, CAQH, malpractice coverage, and continuing education.
Coordinate with primary contractor credentialing services.
Maintain internal credentialing dashboards and expiration tracking in Paylocity.
Prepare credentialing packets for submission to contracting agencies
Ensure compliance with federal and state regulations, company policies, and healthcare workforce standards.
Recruiting & Talent Acquisition Support
Coordinate job postings, screening, scheduling interviews, and communicating with candidates.
Assist hiring managers in creating job descriptions and recruitment workflows.
Conduct reference checks, monitor applicant flow, and maintain a positive candidate experience.
Partner with the HR Manager consultant on recruitment planning and hiring strategies.
HR Compliance & Reporting
Maintain updated knowledge of HR best practices, employment law, and workplace policies.
Assist with audits, annual compliance reviews, and preparation of HR-related reports.
Monitor required trainings (HIPAA, OSHA, compliance modules) and track completion.
Help maintain the Employee Handbook and internal SOPs under guidance of the HR Manager consultant and senior operational managers.
Collaboration with HR Manager Consultant
Escalate complex HR issues, investigations, or policy questions to the HR Manager consultant.
Participate in periodic HR meetings and help implement new HR processes or compliance improvements.
Provide administrative support for special HR projects or organizational initiatives.