Human Resources Assistant

Merritt Academy • Fairfax, VA

17d • Onsite

About The Position

The J127 Education Foundation, operating three independent schools in Fairfax, VA, is seeking a Human Resources Assistant. The Human Resources Assistant will work alongside the Director of Human Resources and assist with the administration of various HR programs and initiatives for the Appletree School, First Steps Academy and Merritt Academy. The Human Resources Assistant is responsible for processing payroll, assisting with the recruiting process, employee onboarding/offboarding, compliance and maintenance of employee profiles using a HRIS, and providing overall administrative support for the department. This position maintains all official staff records and files. Must be able to handle a variety of administrative responsibilities with ease, including being familiar with MS Office (Word, Excel and Outlook). The Human Resources Assistant is responsible for performing all job tasks in a manner that exemplifies school standards of courtesy and values.
Coordinates and supports payroll functions, handling both exempt and non-exempt employees to ensure timely, accurate, and compliant payroll processing.
Conducts and assists with new hire orientation.
Prepare orientation materials, including presentations, handouts, and documents required for onboarding.
Mains accurate and up-to-date human resource files, records, and documentation.
Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to the Director of Human Resources or management.
Mains the integrity and confidentiality of human resource files and records.
Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
Provides clerical support to the HR Director.
Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
Assist with mandatory and non-mandatory training for employees.
Ensure compliance with all applicable labor laws and regulations.
Perform other administrative tasks as needed.

Requirements

• Bachelor’s degree in Business Administration or related field preferred
• Proficiency in Microsoft Office required
• Strong oral, interpersonal, and written communication skills
• The ability to work both independently and collaboratively across the organization.
• Highly communicative, responsible, empathetic, and approachable.
• Great at building relationships and following up with both internal and external stakeholders
• Ability to work in a fast paced, high-volume environment, manage multiple projects and processes simultaneously, prioritize effectively, and respond promptly to time sensitive inquiries.
• Must be detail oriented
• Read, write, and communicate effectively in English
• Pass pre-employment screenings
• This role involves a combination of working onsite at various school locations.

Nice To Haves

• Certification in payroll preferred but not required
• Experience using Paylocity HRIS system is preferred
• Knowledge and experience with payroll policies and rules preferred

Responsibilities

• Coordinates and supports payroll functions, handling both exempt and non-exempt employees to ensure timely, accurate, and compliant payroll processing.
• Conducts and assists with new hire orientation.
• Prepare orientation materials, including presentations, handouts, and documents required for onboarding.
• Maintains accurate and up-to-date human resource files, records, and documentation.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to the Director of Human Resources or management.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Provides clerical support to the HR Director.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Assist with mandatory and non-mandatory training for employees.
• Ensure compliance with all applicable labor laws and regulations.
• Perform other administrative tasks as needed.

Benefits

• Health, dental and vision insurance options for eligible employees
• Vacation and sick leave
• Retirement plan with employer matching
• Discounted tuition rate for child(ren) attending any J127 Education Foundation school

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level