Human Resources Assistant

Quintairos, Prieto, Wood and Boyer, P.A.•Pinecrest, FL

2d•Onsite

About The Position

This is a junior-level position that works under the direction of the Human Resources Manager. This role supports the Human Resources Team with administrative and clerical duties and assists with managing workflows. This is a full-time position working in-person in the Miami office.

Requirements

Demonstrated proficiency with Microsoft Office applications. (Word, Excel and Outlook).
Ability to maintain confidentiality at all times.
Critical thinking skills, decisive judgment and the ability to work with minimal supervision.
Excellent organizational skills and attention to detail
Minimum of 1 year of HR experience preferred.
Some college coursework required.

Nice To Haves

Advanced Microsoft Excell skills a plus.
Law Firm experience is a plus, but not required.

Responsibilities

Assists HR Team with maintaining accurate and up-to-date electronic personnel and medical files including scanning, distributing, and organizing the electronic filing system on our HRIS.
Assists with new hire onboarding as needed, including preparing and distributing onboarding documents and tracking progress to ensure completion of required forms.
Ensures timely distribution of new hire welcome boxes and maintains and updates the tracking spreadsheet, ensuring accuracy and completeness.
Provides administrative and organizational support to Human Resources leadership, enabling effective time management, prioritization, and follow-through for deadlines, deliverables, and ongoing HR initiatives.
Ensures Form I-9 completion, compliance and proper retention in accordance with federal requirements.
Owns the E-Verify process, including timely case creation, monitoring, and resolution.
Receives, reviews, and properly distributes any incoming mail and correspondence directed to the HR Department to appropriate employees.
Assists HR Team with mailing out payroll checks and any FedEx shipments as needed.
Assists HR Team with creating and editing forms, surveys, spreadsheets, announcements and other documents.
Assists with data entry and updates in HRIS and onboarding systems.
Acts as a backup to assist with responding to basic employee inquiries and routing them to the appropriate team member.
Provides clerical support for audits, compliance reviews, or internal requests.
Assists HR Team with clerical functions related to the offboarding process.
Performs other duties as assigned.