Human Resources Assistant

Kintock Group•Bridgeton, NJ

50d

About The Position

Under the general supervision of the Human Resource Manager, this position will provides administrative assistance for the Human Resource Management department in accordance with established policies, procedures, employment regulations and contracting agency requirements. Job Requirements (Performs other work related duties as assigned by immeadiate SUPERVISOR)

Requirements

Advanced office training
At least three years of satisfactory performance in a related position
Related experience and computer literacy.
Accepted principles and practices of Human Resource Management
Modern Computer technology including MS office (Word, Excel, Power Point, etc.)
Accepted business communication and protocol.
Manage multiple projects simultaneously and effectively.
Establish priorities and manage timelines accordingly
Function as part of a team and work well independently
Demonstrate effective interpersonal and business communication skills
Communicate effectively with all levels in the company, in writing and verbally
Maintain confidentiality at all times
Sit, stand, stoop, bend, walk, climb stairs and lift minimal weight
Manage a flexible work schedule
Clear through contracting agencies.
Three years of experience in the Human Resources field or other administrative roles, including the use of excel, word, email, etc.

Responsibilities

Answering incoming telephone calls timely, professionally, and accurately and returning voice messages timely.
Assisting in the administration and implementation of all employment processes
Providing general clerical support for the human resource management department
Create and maintain personnel, training, medical, Workers Compensation and ACA files.
Assisting with the recruitment process, phone screening, scheduling interviews, and new hire orientation (maintenance of a human resource management record keeping system)
Administration of department mail, faxing, and scanning, and new employee badges
Assist with processing pre-employment clearance request (BOP/DOC/Parole), reference checks and any related employment correspondence.
Process IT tickets for new and separated employees.
Provide documentation for unemployment cases and workers compensation claims.
Schedule Occupational Health appointments.
Assisting with sending out email explaining the Exit Interview process.
Tracking of Employee Performance Appraisals.
Ordering/Tracking of employee uniforms and department supply ordering; as well as name plate orders
Preparing all new hire packets and verifying information provided by applicants
Assisting in the preparation of biweekly employee time-reports for payroll
Maintaining and updating applicant tracking log and performance appraisal spreadsheet
Assisting with the coordination of employee engagement activities
Distributing and posting internal company communication
Enroll new employees in the time clock
Maintaining clearance through contracting agencies
Responsible for collection of assigned ACA documentation
Participating in mandatory training and staff development sessions
Performing other job-related duties as assigned