Human Resources Assistant

Rosendin•San Jose, CA

4d•$24 - $32

About The Position

Whether you’re a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more. SUMMARY The Human Resources Assistant is responsible for providing administrative support to the department, including coordinating recruiting, hiring, new employee onboarding, and assisting with other HR duties.

Requirements

Associate degree in Human Resources, Business, or other related discipline
Minimum 2 years’ previous administrative support experience in a professional business environment, 1 year preferably in Human Resources
Can be a combination of training, education and relevant work experience that is equivalent
High level of discretion and interpersonal skills to handle sensitive and confidential personnel matters and documentation
Computer, filing, and 10-key skills required
Strong organizational, record-keeping and follow-up skills
Attention to detail is necessary; strong analytical skills favored
Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle a plus
Prioritize and manage multiple tasks, changing priorities as necessary
Work under pressure and adapt to changing requirements with a positive attitude
Oral and written communication skills as required for the position
Self-motivated, proactive and an effective team player
Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others

Responsibilities

Maintain HR department records, including electronic and hardcopy files, in a timely and well- organized manner; assist with record retention and destruction.
Conducts I-9 verifications on new hires and takes appropriate action as required. Audits paperwork for accuracy.
Maintain accurate and up-to-date information on the company intranet and other online sites.
Performs filing, typing, data input and other clerical support.
Assists with onboarding documentation ensuring new employees have complete pre-employment packages and return required paperwork that is completed correctly and in entirety. Audits paperwork for accuracy.
Assist in coordinating various HR-led programs and events (e.g., Benefits Fair, Summer Intern Program, etc.).
Handle ad hoc employee HR questions, as well as resolve or filter personnel issues to the appropriate parties.
Sort and distribute incoming mail for the Department.
Process weekly temporary staffing invoices.
Completes verification of employment requests.
Order and maintain office supplies.
The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position’s role within the business unit.