Human Resources Assistant

City of Ventura • Ventura, CA

4d • $26 - $32

About The Position

Under general supervision, provides administrative and clerical support for the City’s Training and Development program. This includes coordinating employee training activities, supporting learning initiatives, and assisting with training logistics, communications, materials, and recordkeeping. The position also supports other Human Resources and Risk Management functions by assisting with a variety of program-related tasks and office operations. This position works 35–40 hours per week.

Requirements

• A combination of education, training and experience equivalent to completion of high school, keyboarding skills sufficient to perform the duties of the job and three years of increasingly responsible clerical or secretarial experience are required.
• Prior experience in Human Resources or Risk Management is preferred.

Nice To Haves

• Experience coordinating trainings, projects, or events, including scheduling, logistics, and follow-through.
• Ability to create clear, engaging written materials and communications; a background in marketing or communications is desirable.
• Strong interpersonal and communication skills, with the ability to interact professionally with employees, the public, and external partners.
• Comfortable using office technology and systems, including databases, learning or HR systems, and basic audio-visual equipment; experience with Workday or similar systems is preferred.

Responsibilities

• Provides administrative and logistical support for Citywide training programs, including scheduling sessions, coordinating facilities, preparing training rooms, and ensuring audio-visual readiness.
• Prepares, proofreads, and distributes training materials, course announcements, calendars, registration instructions, evaluations, and other related communications.
• Coordinates with internal and external trainers and supports on-site and virtual sessions, including attendance tracking, material distribution, technical assistance, and post-training follow-up.
• Maintains employee training records and tracks attendance, completion, and mandatory training requirements in City systems.
• Assists with compiling training data, evaluation results, and basic metrics for review, as well as supporting employee onboarding, engagement, and professional development initiatives.
• Assists with ordering supplies, processing purchase requests, and coordinating materials related to training and development activities.
• Provides clerical and administrative support to other Human Resources programs, including Risk Management, wellness, safety, and employee engagement initiatives, as well as maintaining confidential HR records and data.
• Assists HR staff with special projects and general administrative tasks as needed.
• Performs other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees