Human Resources Assistant

GIRL SCOUTS IN THE HEART OF PA•Hampden Township, PA

About The Position

The Human Resource Assistant provides administrative and operational support to the Council’s Human Resources department to ensure efficient and effective HR operations. With a primary focus on recruitment, this position coordinates and supports the full-cycle hiring process, including job postings, candidate sourcing, screening, and interview scheduling. The role plays an essential part in attracting and supporting talent while maintaining accurate recruitment records and delivering a positive candidate experience.

Requirements

Associate or Bachelor’s degree in human resources, Business Administration, or a related field (or equivalent experience)
1–2 years of experience in recruitment preferred
Ability to handle confidential information with discretion
Familiarity with applicant tracking systems and job boards
Strong attention to detail and ability to multitask
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Excellent organizational skills and attention to detail.
Working understanding of human resource principles, practices and procedures preferred.
Excellent time management skills with a proven ability to meet deadlines.
Ability to function well in a high-paced and at times stressful environment.
Proficient with Microsoft Office Suite.
Experience with Paylocity system preferred.
Ability to work evenings and weekends as needed.
Ability to travel through the 30 county Council footprint as needed.
Current driver’s license and access to reliable transportation required.
Ability to pass and maintain required background checks and clearances.
Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift up to 20 pounds.

Nice To Haves

SHRM-CP and/or PHR credential(s) preferred.
Experience with Paylocity system preferred.

Responsibilities

Manage an effective recruitment program for open and new positions.
Screen resumes and applications to identify qualified candidates
Conduct initial phone or virtual screenings when required
Coordinate interviews between candidates and hiring managers
Serve as a point of contact for candidates throughout the hiring process
Answer frequently asked questions from applicants relating to standard policies, benefits, hiring processes, etc.; refers more complex questions to the HR Manager or Chief of Staff as appropriate.
Support employer branding efforts and recruitment events (career fairs, job boards, social media postings)
Conduct new hire background checks.
Conduct new hire onboarding utilizing the HRIS.
Conduct the new hire orientation process.
Maintain accurate and up-to-date human resource files, records, and documentation.
Oversee the career opportunities section of council website and recruiting platforms; ensure timely, accurate, professional presentation of HR information.
Maintain and report on recruiting and employment statistics.
Provide general administrative tasks and clerical support to the HR department as needed.
Assist the HR Manager as needed with payroll functions, HR file audits, and compiling data.
Oversee staff clearances and background checks to ensure that all are completed and up to date.
Review of GS Learn reports to track new hire training completion.
Ensure compliance with company policies and employment laws
Maintain the I-9 process (new hires, name changes, terminations).
Coordinate the distribution of 180-day and annual performance evaluations to managers at least 30 days prior to the evaluation date.
Track and follow up on the completion of all required evaluations.
Prepare weekly HR update.
Serve on the Staff Appreciation Committee.
Provide professional, quality customer service to all customers (i.e. donors, members, volunteers, staff and other community contacts.)
Demonstrate commitment to the Girl Scout mission by representing GSHPA in a positive manner.
Perform other duties as assigned in support of Council-wide initiatives and/or cross functional teams.