Human Resources Assistant

City of Ypsilanti•Ypsilanti, MI

7d•Onsite

About The Position

This is a professional, full-time personnel position performing a variety of generalist duties in managing City-wide human resources programs. Reporting to the Human Resources Director the employee exercises independent discretion and judgment within statutory requirements, City policies, procedures and union contract provisions.

Requirements

An associate's degree from an accredited college or university with a major in human resources, business or public administration and experience in personnel or any combination of experience and training to provide for the following knowledge, skills and abilities:
Knowledge of personnel policies, practices, procedures, laws and union contracts
Knowledge of employee benefit contracts
Knowledge of computer hardware and operations for word processing and database spreadsheet applications
Knowledge of mathematical concepts
Knowledge of basic accounts receivable and accounts payable functions and purchasing procedures
Ability to gather and analyze data and prepare reports
Ability to communicate with a variety of people and explain technical data in nontechnical terms
Ability to establish and maintain confidential and effective working relationships with supervisor, coworkers and the public
Ability to identify and assist in resolving employee problems
Ability to perform multiple simultaneous activities

Responsibilities

Assists in the maintenance of the human resources computer database system in accordance with Federal and State statutes, City Charter contracts and policy
Assists in administering related employee benefit programs; insures compliance, processing payments and employee changes as set forth in the benefit contract
Assists in City orientation for new employees; prepares original personnel file; insures the completion of all related benefit forms
Assists in the hiring of new employees and promotions; prepares advertisements, reviews applications, schedules and conducts interviews, prepares correspondence to applicants, schedules applicants for all testing
Conducts recruitment, under guidance of Human Resources Director, for Parkridge Community Center and Rutherford Pool
Assists in research and statistical analysis, reports on personnel issues and makes appropriate presentations
Helps maintain departmental records and files in accordance with State law. Also prepares files and maintains log for offsite file storage.
Prepares bills, invoices and departmental purchases in accordance with purchasing policies
Assists in coordination of employee training programs
Responds to general public and employee inquiries
Maintains web page, voice mail and bulletin board of current job postings.
Conducts audits and maintains legal documents such as I9 forms, labor law posters, OSHA and MIOSHA reports, and similar reports and forms.
Performs related work within the general knowledge, skills and abilities and other projects and duties may be assigned at the discretion of Human Resources Director