Human Resources Assistant

JAMES BARRY-ROBINSON INSTITUTE • Norfolk, VA

3d • Onsite

About The Position

Join our team as a Human Resources Assistant and become an essential part of an organization deeply committed to improving the lives of children and their families. Our work is mission-driven, people-centered, and grounded in high standards of quality, professionalism, and care. The Human Resources Assistant serves as a key support to the HR department and is often the first point of contact for employees, applicants, and visitors. This role plays a critical part in maintaining a professional, welcoming, and well-organized environment while providing accurate, timely, and confidential administrative support. Given the populations we serve, strong attention to detail, sound judgment, and adherence to quality standards are essential. This position is ideal for someone who is highly organized, detail-oriented, and takes pride in administrative excellence. If you have strong communication skills, excellent administrative acumen, and are eager to grow your experience in Human Resources while contributing to meaningful work, we encourage you to apply.

Requirements

• Minimum of 2 year of clerical, administrative, or receptionist experience
• Strong administrative acumen with exceptional attention to detail and organization
• Excellent interpersonal and communication skills, with the ability to work independently
• Associate’s degree or high school diploma required
• Proficiency in Microsoft Office (Word, Excel, Outlook)

Responsibilities

• Manage the main switchboard and reception area; professionally greet and assist visitors, applicants, and staff
• Provide general Human Resources information and assistance while maintaining confidentiality and professionalism
• Perform accurate data entry and maintain records within the HRIS
• Handle incoming and outgoing mail, including sorting and timely distribution
• Order, track, and maintain office supplies to support daily operations
• Provide administrative support across a variety of HR functions, ensuring tasks are completed thoroughly and on time
• Serve as a Public Notary, as needed

Benefits

• Full benefits including medical, dental and vision insurance
• 403(b) retirement plan with company contribution
• Company paid life and long-term disability insurance
• Generous paid annual leave (Vacation)
• Paid sick leave
• Paid Holidays
• $3,000 per calendar year after 6 months of tenure
• $5,000 per calendar year after 2 years of tenure
• PLSF Eligible Nonprofit Organization (Public Service Loan Forgiveness Program)
• Employee events and activities
• Employee Assistance Program (EAP)
• Annual performance reviews
• Opportunities for advancement
• Tuition reimbursement, details below:

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 101-250 employees