Human Resources Assistant: Full Time, Mon-Fri

Albany Medical Health System•Albany, NY

79d

About The Position

In support of Albany Medical Health System's mission, vision and values, the HR Assistant will support their team in providing a full range of professional level human resource services. These services include supporting an external/internal recruitment, onboarding, and retention program; promoting effective communication within the organization and employee understanding of programs and policies. Essential Duties and Responsibilities Ensures applicants are cleared through Employee Health Services, Security, HR and our background check vendor prior to beginning employment. Assists HR team in carrying out various programs and procedures for all AMC employees. Assists in the standardization and consistency of all policies and procedures. Monitors and tracks the performance appraisal process (APRs) and audits forms that are submitted for completeness and compliance with AMHS policy. Monitors and tracks the licensure requirements for our credentialed staff Assists with new employee orientation, new manager orientation, and physician orientation. Processes all aspects of NYSDOL unemployment claims. Initiates follow-up as necessary. Track and maintain data for quarterly/year-end reporting. Assists the HR Managers with the Medical Accommodation Request process. Supports recruitment initiatives including tracking pre-employment requirements and clearances. Participates in departmental staff meetings and attends other meetings and seminars. Meets regularly with their team to share information and understand concerns. Contributes to efficient workflow and ensures departmental customer service standards are met. Provides back-up coverage as needed for other employees within HR. This job description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Employees will be required to perform any other job-related instructions given by their supervisor subject to reasonable accommodations.

Requirements

Associate degree - required
Effective oral and written communication skills, interpersonal skills, and computer literacy
Ability to speak clearly and persuasively in positive or negative situations
Works collaboratively and cooperatively with all members of Human Resources
Establishes and maintains positive relationships and communications with staff at all levels of the organization
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
Ability to compute hourly, daily rates, ratios, and percent's
Ability to be honest, punctual, and to perform the job in adherence to the highest standards of ethical conduct as defined by AMHS and the tenets of the profession
Ability to look for ways to improve and promote quality and demonstrate accuracy and thoroughness
Ability to identify problems, collect data, and draw valid conclusions.
Willingness to make decisions within the scope of their authority, exhibit sound and accurate judgment and make timely decisions. Escalate complex or highly sensitive issues to the Director of Employee Relations
All job requirements listed indicate the minimum level of knowledge, skills, and/or ability deemed necessary to perform the job proficiently

Nice To Haves

Some HR related experience preferred
Prior knowledge of principles and practices of human resources preferred

Responsibilities

Ensures applicants are cleared through Employee Health Services, Security, HR and our background check vendor prior to beginning employment.
Assists HR team in carrying out various programs and procedures for all AMC employees.
Assists in the standardization and consistency of all policies and procedures.
Monitors and tracks the performance appraisal process (APRs) and audits forms that are submitted for completeness and compliance with AMHS policy.
Monitors and tracks the licensure requirements for our credentialed staff
Assists with new employee orientation, new manager orientation, and physician orientation.
Processes all aspects of NYSDOL unemployment claims. Initiates follow-up as necessary. Track and maintain data for quarterly/year-end reporting.
Assists the HR Managers with the Medical Accommodation Request process.
Supports recruitment initiatives including tracking pre-employment requirements and clearances.
Participates in departmental staff meetings and attends other meetings and seminars.
Meets regularly with their team to share information and understand concerns. Contributes to efficient workflow and ensures departmental customer service standards are met.
Provides back-up coverage as needed for other employees within HR.