Human Resources Assistant

Pennsylvania Courts • Harrisburg, PA

17d • $48,128 - $57,932 • Onsite

About The Position

The Human Resources Assistant provides support in several HR project and program areas including Workday (the judiciary’s HRIS) to process employee data changes; the performance evaluation system; complement control; HR’s SharePoint site; report development and distribution. This role also delivers operational and technical support to the AOPC/ HR Department. In addition, the role involves strict confidentiality and close interaction with leadership, managers and employees to ensure compliance with Judiciary policies and employment laws. This is a full-time, on-site position, Monday through Friday, 9:00 am to 5:00 pm. This role is a great opportunity for someone seeking to gain hands-on experience and knowledge across multiple HR functions in a mission driven public sector, the Pennsylvania Judiciary.

Requirements

• Bachelor’s degree in HR Management, Business Administration, or a similar field of study.
• An equivalent combination of education, experience, and/or training may be considered.
• Satisfactory criminal background check required.

Nice To Haves

• Advanced knowledge and experience with Adobe and MS Word, Excel, PowerPoint, Access, and Outlook.

Responsibilities

• Provides administrative and operational support to the HR team to include: creating, editing, and proofreading documents in Word.
• Managing databases, maintaining accurate HR records, and preparing customized reports, charts and presentations.
• Provides essential administrative and operational support to ensure execution of daily HR functions.
• Coordinates HR activities and assists with various HR projects and initiatives.
• Oversees employee performance evaluation processes. Responsibilities include distributing instructions and notifications to managers, tracking and reporting on project status, entering all compensation changes, and preparing employee notification correspondence.
• Serves as a point of contact for employees and judges, providing communication and timely resolution to HR inquiries.
• Participates in training sessions, seminars, and on-the-job work experience to become familiar with HR programs and functions.
• Serves as technical support for the HR SharePoint site. Manages site content. Educates users on proper document creation and revision. Ensures access to documents is granted according to reporting responsibilities.
• Drafts original correspondence, reports or other communications as appropriate.
• Oversees the complement control process to include adding, eliminating, or changing positions; managing documentation; and preparing correspondence, spreadsheets, and related documents.
• Interacts with Court HR Partners, IT, and/or Payroll to resolve technical issues and address concerns related to HR systems or processes.
• Exports, analyzes, and/or distributes Workday data reports.
• Serves as the point of contact for employees and judges who need assistance with Workday technical issues, including assisting users with accessing the system.
• Collaborates in onboarding and offboarding all judges in Workday.
• Serves as the primary contact for the Human Resources Department regarding MS Office problem resolution, technical solutions, and project data queries.
• Participates in special HR projects as needed.

Benefits

• Excellent benefits program, including comprehensive, low-cost medical, dental, vision, and prescription plans for employees and eligible family members beginning on the first day of employment.
• Flexible spending account available.
• 13 paid holidays, 12 paid sick days, and 12+ paid vacation days per year.
• Salary increases, employee assistance programs, and State retirement plans.
• Paid parental leave for eligible employees.
• Free Parking.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level