Human Resources Assistant

Acadia External • Wilmington, NC

2d

About The Position

ESSENTIAL FUNCTIONS: Provide comprehensive administrative support to the Human Resources department in a deadline-driven healthcare environment Manage multiple competing priorities while consistently meeting hard deadlines Serve as a point of contact for employees at all levels, including executives, directors, managers, supervisors, and peers Generate monthly compliance reports and track required employee trainings (e.g., CPR, Driver’s Training, and other mandatory certifications) Ensure staff remain in compliance by monitoring training requirements and communicating upcoming or overdue items Coordinate and administer the workers’ compensation program, including documentation and communication with internal and external stakeholders Facilitate employee trainings as needed or requested, including scheduling, coordination, and recordkeeping Complete payroll processing accurately and on time Assist with new hire orientation and onboarding activities Maintain employee records and HR systems with accuracy and strict confidentiality Plan and execute employee morale and engagement initiatives Handle sensitive and confidential information with discretion and professionalism REQUIREMENTS: High School Diploma or equivalent 4 years of previous experience in an HR, administrative, or healthcare support role Demonstrated ability to work effectively in a fast-paced environment with multiple deadlines Strong organizational, time management, and prioritization skills Strong written and verbal communication skills Ability to interact professionally with employees at all levels of the organization High level of discretion and ability to maintain confidentiality Proficiency Microsoft Office (Outlook, Word, Excel, Powerpoint) Detail-oriented with strong follow-through and problem-solving skills PREFERRED: Associate’s degree in Human Resources, Business Administration, Healthcare Administration, or a related field preferred One of more years of experience in an HR support role Experience tracking compliance and mandatory trainings in a healthcare or regulated environment preferred Total Rewards & Benefits We offer a comprehensive total rewards package designed to support our employees’ health, financial security, and work-life balance, including: Health insurance with three plan options Dental insurance with two plan options Vision insurance Company-paid life insurance Company-paid short-term disability insurance Supplemental employee life insurance Life insurance coverage available for spouse and children Flexible Spending Accounts (FSA), Health Savings Account (HSA), and Dependent Care options 401(k) retirement plan with employer matching contribution Generous paid time off, including vacation, sick, extended sick, and personal time Paid holidays Education reimbursement For the 5th consecutive year , Newsweek has ranked Wilmington Treatment Center as one of North Carolina’s Best Addiction Treatment Centers. Wilmington Treatment Center is North Carolina's premier substance abuse recovery hospital and rehabilitation center located in the beachside community of Wilmington, NC. What began as a 22 bed hospital on one campus in 1984 has grown into a 260 bed hospital spanning 3 campuses - and we are still growing! We are a team of professionals dedicated to helping our patients begin their recovery from the disease of addiction. Even though we are growing, we still maintain that feeling of a close knit community. We offer a fantastic comprehensive benefit package, a great team of co-workers as well as the opportunity to make a difference in the lives of those we serve.

Requirements

• High School Diploma or equivalent
• 4 years of previous experience in an HR, administrative, or healthcare support role
• Demonstrated ability to work effectively in a fast-paced environment with multiple deadlines
• Strong organizational, time management, and prioritization skills
• Strong written and verbal communication skills
• Ability to interact professionally with employees at all levels of the organization
• High level of discretion and ability to maintain confidentiality
• Proficiency Microsoft Office (Outlook, Word, Excel, Powerpoint)
• Detail-oriented with strong follow-through and problem-solving skills

Nice To Haves

• Associate’s degree in Human Resources, Business Administration, Healthcare Administration, or a related field preferred
• One of more years of experience in an HR support role
• Experience tracking compliance and mandatory trainings in a healthcare or regulated environment preferred

Responsibilities

• Provide comprehensive administrative support to the Human Resources department in a deadline-driven healthcare environment
• Manage multiple competing priorities while consistently meeting hard deadlines
• Serve as a point of contact for employees at all levels, including executives, directors, managers, supervisors, and peers
• Generate monthly compliance reports and track required employee trainings (e.g., CPR, Driver’s Training, and other mandatory certifications)
• Ensure staff remain in compliance by monitoring training requirements and communicating upcoming or overdue items
• Coordinate and administer the workers’ compensation program, including documentation and communication with internal and external stakeholders
• Facilitate employee trainings as needed or requested, including scheduling, coordination, and recordkeeping
• Complete payroll processing accurately and on time
• Assist with new hire orientation and onboarding activities
• Maintain employee records and HR systems with accuracy and strict confidentiality
• Plan and execute employee morale and engagement initiatives
• Handle sensitive and confidential information with discretion and professionalism

Benefits

• Health insurance with three plan options
• Dental insurance with two plan options
• Vision insurance
• Company-paid life insurance
• Company-paid short-term disability insurance
• Supplemental employee life insurance
• Life insurance coverage available for spouse and children
• Flexible Spending Accounts (FSA), Health Savings Account (HSA), and Dependent Care options
• 401(k) retirement plan with employer matching contribution
• Generous paid time off, including vacation, sick, extended sick, and personal time
• Paid holidays
• Education reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees