8220 Human Resources Assistant Bilingual

Mt. Olive Pickle Company, INC.

3d•Onsite

About The Position

Summary Responsible for providing general administrative support to the HR department while serving as the first point of contact for visitors and incoming calls. Welcomes guests positively, and executes all administrative tasks to the highest quality standards.

Requirements

High school diploma/GED required. A minimum of an AS degree preferred. Coursework in Business, HR, or a related field is a plus.
Bilingual required; must be able to fluently speak, read and write in both English and Spanish.
A minimum of 2 years proven work experience as a Receptionist, Human Resources, Front Office Representative or similar role.
Ability to handle confidential information with discretion and professionalism.
Willingness to learn and grow in the HR field.
Above average computer skills with a proficiency in Microsoft Office Suite.
Multitasking and time-management skills, with the ability to prioritize tasks.
Hands-on experience with office equipment (e.g. fax machines and printers).
Professional attitude and appearance.
Strong communication skills.
Ability to be resourceful and proactive when issues arise.
Excellent organizational skills.
Must be a self-motivated and able to perform with limited supervision.

Responsibilities

Answers incoming telephone calls. Determines nature of call and switches to the appropriate department, person, or extension. Takes messages or assists caller when appropriate. Delivers messages promptly.
Greets employees, customers, suppliers, invited guests and general public entering plant office lobby. Determines purpose of visit, obtains proper SQF visitor policy acknowledgments, advises proper company employee of the waiting visitor.
Translates conversations, letters, documents, etc. English/Spanish. Assists with Spanish language employee meetings. Assists with preparing and posting company announcements and HR related postings/posters.
Assists with new hire onboarding, including preparing orientation materials and collecting paperwork.
Maintains and organizes employee records in accordance with company policies and legal requirements.
Enters and updates employee data in HR systems (ex., HRIS, timekeeping software).
Helps track and update employee attendance records, certifications, and training logs.
Assists in scheduling interviews, sending communications, and preparing new hire welcome packets.
Provides general administrative support to the HR team, including data entry, scanning, copying, and filing.
Supports employee events, recognition programs, and internal communications as needed
Maintains office security by following safety procedures and controlling access via the reception desk (monitor log book).
Operates paging system and two-way radio to locate persons for calls, messages, visitors, or to relay information.
Completes wage and employment verifications.
Maintains confidentially within the department.
Keeps work area clean and orderly.
Follows safety rules and company policies.
Distributes paychecks to Departmental Supervisors or other approved persons. Gives out individual paychecks as needed.
Receives flowers, balloons, gifts, etc. for employees as delivered. Informs employee or employee’s supervisor of the delivery.
Participates in training, employee meetings, committees, project teams, etc. as appropriate.
Receives written and verbal instructions on the above job tasks and performs other duties as directed by Supervisor.