Human Resources Administrative Assistant

FIDELITY MANUFACTURING•Ocala, FL

4d•$18•Onsite

About The Position

An administrative assistant’s duties and responsibilities support office operations and team members. This often includes managing schedules, handling correspondence, and maintaining records. The role focuses on efficiency, organization, and strong communication to ensure smooth daily operations.

Requirements

Excellent organizational skills and attention to detail
Excellent verbal and written communication skills
Excellent interpersonal and customer service skills
Proficient in Microsoft Office Suite and related software
Basic understanding of clerical procedures and systems such as recordkeeping and filing
Ability to work independently
High School Diploma required, Associates degree in related field preferred
Two to three years of experience in an administrative role

Responsibilities

Answers and transfers phone calls, screening when necessary
Welcomes and directs visitors and clients
Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
Responds to and resolves administrative inquiries and questions
Coordinates and schedules travel, meetings, and appointments for managers or supervisors when needed
Coordinates employee engagement activities with HR team
Prepares agendas and schedules for meetings
Maintains office supplies and coordinates maintenance of office equipment
Provide updates to Customers and prepare logistic forms.
Works closely with the HR team on various admin tasks and activities
Completes or creates reports, analysis and other various requests
Creates the new hire binders and paperwork for orientation class