Human Resources Administrative Assistant

Charities Housing•San Jose, CA

21h•$30 - $34

About The Position

The Human Resource Administrative Assistant will perform administrative tasks and services to support effective and efficient operations of the Agency's human resource department.

Requirements

Bachelor's degree preferred.
2 years' experience performing diverse human resources functions.
2 years' experience working in office environment.
2 years' experience in affordable housing preferred
Ability to work proactively in a fast-paced team setting and to make independent decisions.
Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
Knowledge and previous experience in ADP.
Proficient writing skills, including excellent spelling and grammar skills with ability to proof and edit all correspondence and documentation accurately and to prepare correspondence for vendors and staff.
Excellent organizational and time management skills and attention to detail; ability to work with minimal supervision.
Excellent presentation and verbal communication skills.
Self-starter; desire to succeed in chosen career path and demonstrated ambition to develop career.
Demonstrated ability to work effectively with senior management, peers, and entry-level employees.
Intermediate knowledge of MS Word, Excel and Outlook.
Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.
Bilingual a plus (Spanish & English).

Responsibilities

Maintains accurate and up-to-date human resource files, records, and documentation.
Leads in the development and implementation of new processes and procedures as established by the Senior Human Resources Manager. This can include but is not limited to the creation of new forms, rolling out new process changes and tracking implementation.
Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
Maintains the integrity and confidentiality of human resource files and records.
Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
Provides clerical support to the HR department.
May assist with payroll functions including processing new hires, answering employee questions, and distributing checks.
Coordinates recruitment activities to include preparing and posting job announcements, screening resumes, and scheduling interviews.
Conducts employment reference and background checks, prepares offer letters, prepares and conducts new hire orientations.
Conducts new hire orientation.
Conducts exit interviews and ensures that necessary employment termination paperwork is completed.
Coordinates, assists, and supports the administration of employee benefits programs.
Coordinates with outside staffing agencies to secure temporary employees, based on departmental needs.
Establishes and maintains a variety of filing, record-keeping, and tracking systems.
Enters all terminated employees in the COBRA administration provider website.
Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
Maintains a professional attitude, demeanor, and appearance at all times while representing the Agency, especially while interacting with employees, customers, partners, residents and guests.
Performs other duties as assigned by the Senior Human Resources Manager.