Human Resources Administrative Assistant

Kimley-Horn • Warrenville, IL

2d • Onsite

About The Position

Kimley-Horn is looking for a Human Resources (HR) Administrative Assistant to join our Warrenville, Illinois (IL) office on their HR team! This is not a remote position.

Requirements

• Excellent task management, problem-solving, and analytical skills
• Ability to proactively prioritize tasks and handle multiple assignments concurrently
• Work individually and within a team environment
• Excellent communication and interpersonal skills
• Strong attention to detail
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, etc.)

Responsibilities

• Oversee labor law poster program, anti-harassment audits, and support annual retraining initiatives
• Assist with handbook revisions and maintenance of policies and guides
• Coordinate CPR training and manage AED and fire extinguisher maintenance program
• Support and ensure program compliance for various safety-related programs, such as annual safety inspections, evacuation plans, OSHA postings, etc.
• Manage team travel arrangements, expense reports, and calendars
• Support troubleshooting and day-to-day requests for the third-party background check provider
• Provide support across the HR Operations team, including overflow support for HR Helpdesk
• Create and update training materials and presentations for Compliance, Safety, and other HR Operations-related topics
• Support Request for Proposal responses as needed

Benefits

• Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed