Human Resource Specialist

Blackfeet Community College•Browning, MT

11d•Onsite

About The Position

Under the general direction of the Human Resources Director, the Human Resources Specialist performs a full range of professional-level human resources, payroll, and benefits administration duties. This position supports HR operations, payroll processing, employee benefits administration, personnel records management, and regulatory compliance. This position is required to be physically present during designated institutional closures, holidays, or scheduled days off when payroll processing is required to ensure payroll checks are received and distributed.

Requirements

Associate degree in Business, Records Management, Office Administration, or related field required.
Minimum of two (2) years of payroll, accounting, or human resources experience required .
Position involves sensitive data and will require a background investigation.
Knowledge of HR operations and office management.
Knowledge of payroll processes and benefits administration.
Knowledge of filing systems and records management.
Knowledge of federal, state, tribal, and institutional employment regulations.
Knowledge of Microsoft Office (Word, Excel, Outlook, etc.).
Knowledge of computerized iSolved, Jenzabar payroll, and HR systems.
Proficiency in oral and written communication.
Proficiency in payroll processing and data accuracy.
Strong computer skills.
Strong public relations and customer service skills.
Strong organizational and time management skills.
Ability to prioritize and meet strict payroll deadlines.
Ability to work independently with minimal supervision.
Ability to handle confidential and sensitive information with discretion.
Ability to work under pressure and meet strict deadlines.
Ability to work with individuals of diverse ethnic, cultural, and social backgrounds.
Ability to remain professional and composed under stress.

Nice To Haves

Bachelor's degree preferred.

Responsibilities

Provide administrative and technical support for daily Human Resources operations.
Assist prospective employees and visitors.
Process employment applications and onboarding documentation.
Prepare New Employee Orientation packets and coordinate onboarding.
Maintain and audit employee personnel files to ensure accuracy, completeness, and compliance.
Maintain employee HRA tracking, personnel records and documentation.
Ensure availability of Employee Policies and Procedures Manuals for all employees and faculty.
Maintain HR records management systems (computer-based and paper-based).
Maintain vacancy tracking system and HR bulletin board postings.
Prepare employment verification requests and background documentation.
Assist with grievance procedure tracking and records.
Ensure adequate supplies of applications, position descriptions, and HR forms.
Assist with required HR reports and data requests.
Serve as recorder for Institutional Effectiveness & Wellness committee meetings when assigned.
Maintain confidentiality in all matters.
Provide direct assistance to employees with enrollment in employee benefits.
Educate employees on services and benefit options available.
Coordinate benefit enrollments, changes, and terminations.
Schedule appointments with benefit representatives as required.
Process and monitor employer-paid benefits and deductions.
Ensure benefit deductions are properly reflected in the payroll system.
Serve as a liaison between employees, benefit vendors, and the Business Office.
Perform daily payroll operations.
Execute time and attendance processing and interface with payroll systems.
Process payroll certifications and voluntary deductions.
Reconcile payroll before transmission and validate confirmed reports.
Process garnishments and ensure compliance.
Process manual checks as necessary.
Create and maintain payroll account codes using the college financial system.
Process accurate and timely year-end reporting (W-2s, W-4s, etc.).
Develop financial and operational payroll reports as needed.
Perform compliance for unclaimed payroll checks.
Update and reconcile monthly related payroll reports.
Utilize Jenzabar iSolved and other payroll systems for all payroll functions.
This position must be physically present on campus during designated institutional closures, holidays, or scheduled days off when payroll processing is required , to ensure: Payroll is processed without delay Payroll checks are received Payroll checks are properly distributed
Assist with advertising vacant positions.
Make HR-related travel arrangements as necessary.
Coordinate with Business Office staff on payroll, benefits, and personnel actions.
Other duties as assigned in support of Blackfeet Community College operations.