Human Resource Leave and Benefits Specialist

Springfield Public Schools•Springfield, MA

1d•Onsite

About The Position

GENERAL SUMMARY Supports and assists with a variety of Human Resources functions including benefits, leaves and HRIS. Responsible for receiving and collecting confidential and sensitive medical information, reporting, and benefit compliance. Responsible for critical functions of the HR Department. ESSENTIAL DUTIES & RESPONSIBILITIES The above position is illustrative of the tasks and responsibilities. It is not meant to be all –inclusive of every task or responsibility. The description does not constitute an employment agreement between the Springfield Public Schools and the employee and is subject to change by the Springfield Public Schools as the needs and requirements of the job change. Assists the Information and Benefits manager in matters involving un-employment, Worker’s Compensation, and all LOAs for all SPS employees. Works closely with the third party agency on unemployment claims and provides detailed information and reports as needed. Coordinates unemployment hearings and gathers necessary documents for each hearing. Provides constant communication with the schools regarding accident reports, absences due to work related injury, and medical approvals for returning to work. Processes all accident reports, leave requests, unemployment claims and is responsible for follow-up communication. Assists the Information and Benefits Manager with the compliance of medical leaves of absence for all SPS staff and is responsible for short and long term medical leave correspondences. Provides HR Administrators with all necessary documentation for leave review and approval. Responsible for entering and maintaining data in Munis, Kronos, and all other HRIS systems Assists and supports in processing sick bank requests and responses Performs work of a confidential nature and ensure that all communications are processed in the appropriate manner. Maintains confidential personnel files. Greets all visitors courteously, determine their needs, and direct them appropriately. Operates fax and copy machines to duplicate various forms, bulletins, notices, and agendas as required Performs other duties as directed by the Chief of Human Resources or other Human Resources Administrative Staff. Assists with human resource departmental functions. Performs related duties of a similar nature and level as assigned.

Requirements

Requires at least 1-2 years of experience in the field
Relevant associates degree required or educational requirement may be substituted for at least 3 years of experience in relevant field
Knowledge of salary schedules and contracts for all groups.
High level thinking and organizational skills
Knowledge of School Committee policies related to Human Resources functions.
Knowledge of the legal requirements related to Human Resources related functions.
Knowledge of district benefits and the ability to convey them to the candidates in a clear understanding manner
Ability to develop and write reports and correspondence
Ability to handle common inquiries or complaints
Ability to respond to questions from staff and visitors
Ability to define problems, collect data, establish facts, and draw valid conclusions
Ability to use (or learn to use) computer software and systems applicable to the position
Ability to follow oral and written instructions and procedures
Ability to collect, organize, and interpret data and prepare accurate records
Ability to maintain well-organized materials, files, systems and tools
Ability to adapt to changes in work situations and priorities
Ability to reason/analyze; use logic to identify and resolve problems
Ability to evaluate, organize, and summarize data and information
Ability to establish and maintain constructive and cooperative interpersonal relationships with staff, peers, supervisors, or managers in the work unit and other departments, as well as with staff of outside entities and other individuals, as applicable to the essential duties and responsibilities
Skill in utilizing interpersonal skills to relate and interact with a diverse population
Skill in detail oriented planning and able to set priorities, objectives, and meet deadlines
Ability to provide positive and effective customer service
Ability to adapt to and accommodate new methods and procedures
Ability to work independently or as a member of a team
Ability to apply listening skills, work under pressure, address conflict and solve problems
Ability to read, analyze and interpret standard, policies, procedures and regulations
Ability to effectively present information using attention to detail and accuracy
Ability to exercise good judgment
Ability to operate standard office equipment, such as a computer keyboard, monitor, copies, scanners, and telephone
Ability to communicate effectively orally and in writing

Responsibilities

Assists the Information and Benefits manager in matters involving un-employment, Worker’s Compensation, and all LOAs for all SPS employees.
Works closely with the third party agency on unemployment claims and provides detailed information and reports as needed.
Coordinates unemployment hearings and gathers necessary documents for each hearing.
Provides constant communication with the schools regarding accident reports, absences due to work related injury, and medical approvals for returning to work.
Processes all accident reports, leave requests, unemployment claims and is responsible for follow-up communication.
Assists the Information and Benefits Manager with the compliance of medical leaves of absence for all SPS staff and is responsible for short and long term medical leave correspondences.
Provides HR Administrators with all necessary documentation for leave review and approval.
Responsible for entering and maintaining data in Munis, Kronos, and all other HRIS systems
Assists and supports in processing sick bank requests and responses
Performs work of a confidential nature and ensure that all communications are processed in the appropriate manner.
Maintains confidential personnel files.
Greets all visitors courteously, determine their needs, and direct them appropriately.
Operates fax and copy machines to duplicate various forms, bulletins, notices, and agendas as required
Performs other duties as directed by the Chief of Human Resources or other Human Resources Administrative Staff.
Assists with human resource departmental functions.
Performs related duties of a similar nature and level as assigned.