Human Resource Assistant

Hearts and Hands of Care

17d•Onsite

About The Position

BASIC FUNCTION : Performs a variety of HR and administrative functions. SCOPE OF WORK : Assist and coordinate with office activities to ensure and achieve maximum expense control and productivity. Assist with developing procedures for the office activities, such as filing, record maintenance, and inactive files. Familiar with a variety of concepts, practices, and procedures. Relies on extensive experience and judgment to plan and accomplish goals.

Requirements

Strong interpersonal skills and customer service
Must have knowledge of the HIPAA laws of 1996 to maintain and safeguard confidential medical and personal records
Multi-line phone, copiers and fax machines
Effective written and oral communication skills
Ability to consistently be at work and on time
Ability to maintain a confidential working relationship
Excellent personal organizational skills
Ability to follow oral and written instructions
Ability to communicate effectively and maintain a positive attitude
Must have a high school diploma or GED
1-2 years in HR experience preferred
Must be at least eighteen years of age and have a valid Alaska Drivers License
Must be able to pass a Criminal Background Check
Must have a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrative poise, tact, and diplomacy
Must be able to interact and communicate with individuals at all levels of the organization.
Must have knowledge of a variety of computer software applications in accounting, word processing, spreadsheets, database and presentation software (Microsoft Outlook, Word, PowerPoint and Excel)
Ability to work in an office setting
Position may require extended hours including evenings and weekends.

Responsibilities

Maintain an understanding of each HR/Office functional area
Maintain current knowledge of Equal Employment Opportunity (EEO) and affirmative action guidelines and laws, such as the Americans with Disabilities Act (ADA).
Hire employees and process hiring-related paperwork.
Interpret and explain human resources policies, procedures, laws, standards, or regulations.
Prepare or maintain employment records related to events such as hiring, termination, leaves, transfers, or promotions, using human resources management system software.
Inform job applicants of details such as duties and responsibilities, compensation, benefits, schedules, working conditions, or promotion opportunities.
Contact job applicants to inform them of the status of their applications.
Interview job applicants to obtain information on work history, training, education, or job skills.
Ensure program compliance, safety procedures contracts, state and federal regulations.
Maintain employee files to insure they are in compliance with the Agency and DSDS regulations.
Handle confidential and sensitive information with poise, tact, and diplomacy.
Organize and prioritize large volume of information and assignments, including paper and electronic filing through network server.
Work independently and within a team on special and ongoing projects when necessary
Projects a positive image of organization and conduct one’s self professionally at all times, when dealing with internal and external colleagues, consistent with the values and culture of the organization.
Conduct reference or background checks on job applicants
Perform all other duties as assigned.
Assist HR Supervisor, CEO, Executive Director as needed.