Human Capital Management Analyst

State of Ohio • Toledo, OH

14h • Onsite

About The Position

What you’ll do at DBH : Provide quality control review and process hospital bi-weekly payroll Verify accuracy of employee time worked/leave used Review & adjust payroll data in kronos Calculate adjustments and retroactive pay and enter into Ohio Administrative Knowledge System (OAKS) Provide assistance & training to hospital timekeepers Answer inquiries related to payroll issues by staff and provide training at orientation Monitor OPERS ECS and update as necessary Enroll and advise employees regarding health benefits Assist employees during open enrollment & other life events Receive & review enrollment/changes for completeness & approve in OAKS Assist employees in resolving problems related to benefits Oversee employee wellness initiatives Coordinate hospital leave programs including FMLA and disability Determine eligibility for FMLA benefits, assist in completing forms, coordinate paperwork with employees, and track usage Determine eligibility for disability leave, explain program procedures & rules, and assist with documentation Coordinate Workers’ Compensation claims Ensure forms are completed and forwarded to appropriate offices Maintain ongoing communication with injured workers to ensure proper understanding of procedures regarding claim management & return to work status Coordinate Occupational Injury Leave and Salary Continuation benefits and determine eligibility for transitional work program Maintain files and prepare annual reports including Ohio Public Employment Risk Reduction Program (PERRP) forms Serve as hospital liaison with Sedgwick, central office and Bureau of Workers’ Compensation Enter personnel actions, assist with recruitment/hiring activities, and maintain employee personnel files This is an hourly position and is exempt from the bargaining units , with a pay range of #10 on the E1 Exempt Pay Range Schedule . Normal working hours are Monday through Friday, 8:00am to 4:30pm. Application Procedures: To be considered for this position, you must apply online through this posting website (careers.ohio.gov). We no longer accept paper applications. When completing your online Ohio Civil Service Application, be sure to clearly describe how you meet the minimum qualifications outlined on this job posting. We will not give credit for your qualifications, experience, education, and training in the job selection process if there is no evidence provided on your application. In addition, “see resume” is not a substitution for completing supplemental questions. Answers to the supplemental questions must be fully supported by the work experience/education sections of your application. You may check the status of your application by signing into your profile on this website (careers.ohio.gov). We will communicate with you through the email you provided in your profile and job application. Be sure to check your email regularly. Background Check Notice: The final candidate selected for this position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant’s prior criminal convictions will be made before excluding an applicant from consideration. Rule 5122-7-21, "Background check on applicants," outlines disqualifying offenses that will preclude an applicant from being employed by the Department of Behavioral Health. If you require reasonable accommodation for the application process, assessment &/or interview, please contact Andrew Seifert, EEO/ADA Administrator at [email protected] or 614-466-8884. The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting. At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes: Medical Coverage Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period Paid time off, including vacation, personal, sick leave and 11 paid holidays per year Childbirth, Adoption, and Foster Care leave Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more) Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation ) Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position. Position Qualifications: 2 yrs. exp. in human resources. -Or completion of undergraduate core program in human resources, business or public administration. -Or 1 yr. exp. as Human Capital Management Associate, 64611. -Or equivalent of Minimum Class Qualifications For Employment noted above. Primary Job Skills: Human Resources Technical Skills : Human Resources, Payroll/Benefits Administration Professional Skills: Attention to Detail, Customer Focus, Verbal and Written Communication, Confidentiality Required Educational Transcripts Official transcripts are required for all post-secondary education, coursework, or degrees listed on the application. Applicants must submit an official transcript before receiving a formal employment offer. Failure to provide transcripts within five (5) business days of the request will result in disqualification from further consideration. Transcripts printed from the institution’s website will not be accepted. The Ohio Department of Behavioral Health reserves the right to evaluate the academic validity of the degree-granting institution. Human Capital Management Analyst Who we are: At the Ohio Department of Behavioral Health (DBH), we strive to exemplify The Heart of Hope for individuals and families affected by mental health and substance use disorders. We proudly employ over 2,800 dedicated employees across our six inpatient behavioral health hospitals, Ohio Pharmacy Services, Ohio’s prison systems, and the central office located in the James A. Rhodes State Office Tower in Columbus, Ohio. DBH Values: Service-Oriented (Person Centered, Solution Oriented, Customer Service Focused) Collaborative (Approachable, Reasonable, Transparent) Value Driven Innovative (Yes Before No) Strong Sense of Urgency Our team of highly qualified professionals advances a critical system of behavioral healthcare in Ohio that helps people be well, get well, and stay well. Join our collaborative, service-oriented environment, where you will be respected and valued. The Ohio Department of Behavioral Health (DBH) is proud to be an Ohio Recovery Friendly Workplace, committed to supporting the health and well-being of all employees, including those in recovery. We foster an inclusive, stigma-free environment where individuals impacted by mental health and substance use challenges are valued, supported, and empowered to thrive. Our workplace culture promotes wellness, second chance hiring, and recovery-informed policies that reflect our mission to serve Ohioans with compassion and respect, both in the community and within our own team. Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Requirements

• 2 yrs. exp. in human resources.
• completion of undergraduate core program in human resources, business or public administration.
• 1 yr. exp. as Human Capital Management Associate, 64611.
• equivalent of Minimum Class Qualifications For Employment noted above.
• Human Resources
• Payroll/Benefits Administration
• Attention to Detail
• Customer Focus
• Verbal and Written Communication
• Confidentiality
• Required Educational Transcripts Official transcripts are required for all post-secondary education, coursework, or degrees listed on the application.
• Applicants must submit an official transcript before receiving a formal employment offer.
• Failure to provide transcripts within five (5) business days of the request will result in disqualification from further consideration.
• Transcripts printed from the institution’s website will not be accepted.
• The Ohio Department of Behavioral Health reserves the right to evaluate the academic validity of the degree-granting institution.

Responsibilities

• Provide quality control review and process hospital bi-weekly payroll
• Verify accuracy of employee time worked/leave used
• Review & adjust payroll data in kronos
• Calculate adjustments and retroactive pay and enter into Ohio Administrative Knowledge System (OAKS)
• Provide assistance & training to hospital timekeepers
• Answer inquiries related to payroll issues by staff and provide training at orientation
• Monitor OPERS ECS and update as necessary
• Enroll and advise employees regarding health benefits
• Assist employees during open enrollment & other life events
• Receive & review enrollment/changes for completeness & approve in OAKS
• Assist employees in resolving problems related to benefits
• Oversee employee wellness initiatives
• Coordinate hospital leave programs including FMLA and disability
• Determine eligibility for FMLA benefits, assist in completing forms, coordinate paperwork with employees, and track usage
• Determine eligibility for disability leave, explain program procedures & rules, and assist with documentation
• Coordinate Workers’ Compensation claims
• Ensure forms are completed and forwarded to appropriate offices
• Maintain ongoing communication with injured workers to ensure proper understanding of procedures regarding claim management & return to work status
• Coordinate Occupational Injury Leave and Salary Continuation benefits and determine eligibility for transitional work program
• Maintain files and prepare annual reports including Ohio Public Employment Risk Reduction Program (PERRP) forms
• Serve as hospital liaison with Sedgwick, central office and Bureau of Workers’ Compensation
• Enter personnel actions, assist with recruitment/hiring activities, and maintain employee personnel files

Benefits

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed