HRIS Specialist (Temporary)

YMCA Of Greater Seattle•Seattle, WA

6h•$28 - $32

About The Position

The HRIS Specialist (Temporary Assignment) provides critical operational support to the YGS Human Resources team during a major system implementation project. This position maintains day-to-day HRIS operations, allowing the permanent HRIS team to focus on implementing a new Human Capital Management (HCM) system. The HRIS Specialist performs administrative functions related to employee data processing, new hire administration, and tier-one technical support for the current UKG HRIS platform. This temporary role is essential to ensuring uninterrupted HR service delivery during the transition period.

Requirements

High school diploma or equivalent
1-2 years of administrative experience with demonstrated attention to detail
Experience with data entry and maintaining accuracy in record-keeping systems
Strong computer skills and comfort learning new software applications
Ability to commit to approximately 6-month temporary assignment (through late June 2026)
Strong attention to detail with commitment to data accuracy and quality
Ability to learn new systems and processes quickly with minimal supervision
Excellent organizational skills and ability to manage multiple priorities effectively
Comfortable working independently while knowing when to escalate issues
Strong customer service orientation with professional, courteous communication style
Ability to handle confidential employee information with discretion and integrity
Adaptability and flexibility to respond to changing priorities and urgent requests
Proficiency with Microsoft Office Suite, particularly Excel
Aptitude for learning HRIS platforms and navigating complex software systems
Strong data entry skills with high degree of accuracy
Ability to follow detailed procedures and documentation
Basic troubleshooting skills for common technical issues
Clear and professional written and verbal communication
Patience and composure when assisting frustrated users with technical issues
Team player willing to support colleagues during high-volume periods
Ability to remain calm and focused in fast-paced environment

Nice To Haves

1-2 years of HRIS experience, particularly with UKG (UltiPro) or similar platforms
Previous experience in Human Resources operations or shared services environment
Experience with high-volume transaction processing
Familiarity with HR terminology and employee lifecycle processes
Experience providing technical support or help desk services

Responsibilities

Process new hires and rehires daily in UKG, including data entry, verification, and auditing to ensure accuracy and consistency
Process internal employee changes, including promotions, transfers, department changes, and other personnel actions
Serve as tier-one support for the YGS HRIS shared inbox, responding to employee and supervisor inquiries regarding login issues, system access, and UKG functionality
Troubleshoot and resolve routine technical issues with UKG system access and user accounts
Escalate complex technical issues and tier-two support needs to HRIS Administrator or HRIS Director as appropriate
Maintain accurate and complete employee records in UKG system
Conduct regular audits of employee data to identify and correct discrepancies
Verify data accuracy during new hire processing and internal changes
Document standard operating procedures and processing steps for knowledge transfer
Generate basic reports from UKG system to support HR operations
Learn and execute standard report requests as capabilities allow
Assist with ad hoc data requests from HR team members and supervisors
Coordinate with HR Business Partners and Recruiting team on new hire processing timelines
Maintain organized documentation of all transactions and system changes
Support other HRIS operations as needed to maintain service levels during implementation period
Other duties as assigned