HRIS Specialist

Miriam's Kitchen•Washington, DC

57m

About The Position

About Miriam's Kitchen: Miriam's Kitchen (MK) is a mission-driven nonprofit working to end chronic homelessness in Washington, D.C. through meaningful relationships, high-quality meals, and holistic support services. Our kitchen is more than a place to prepare food—it's a community space where dignity, nourishment, and connection come together. Position Summary The HRIS Specialist is responsible for the day-to-day administration, accuracy, and maintenance of the organization’s Human Resources Information System (HRIS). This role serves as the system-of-record owner for employee data and supports HR operations across employee lifecycle transactions, benefits administration, leave tracking, timekeeping, compliance documentation, and reporting. The HRIS Specialist partners cross-functionally with Payroll, Finance, Benefits vendors, and managers to ensure HR data integrity and operational consistency. This position is execution-focused and does not set policy, make compensation decisions, or provide legal determinations.

Requirements

Bachelor’s degree or equivalent experience in Human Resources, Business Administration, or a related field
3–5 years of experience supporting HRIS platforms, preferably Paylocity
Working knowledge of HR operations, benefits administration, leave management, and timekeeping systems
Strong attention to detail and data accuracy
Ability to interpret vendor and payroll guidance and apply it within HR systems
Clear written and verbal communication skills

Responsibilities

Administer and maintain the HRIS (Paylocity), ensuring accurate and current employee records
Process employee lifecycle transactions, including hires (e.g. background checks, i9s), terminations, and job or status changes
Maintain job codes, positions, departments, and work location data
Troubleshoot system issues related to timesheets, PTO, and leave status coding (PTO, LWOP, ADA-related leaves)
Conduct routine audits to ensure data accuracy and consistency
Support payroll corrections by identifying HRIS-related issues and coordinating with Payroll
Assist with PTO balance reconciliation, timesheet troubleshooting, and timekeeping inquiries
Support managers with timekeeping requests in accordance with HR processes
Support benefits enrollment, eligibility, and status changes within the HRIS
Interpret carrier communications (e.g., Unum, PFL, STD) and translate them into required system actions
Support system setup and maintenance related to benefits and vendor integrations
Administer system-based setup and tracking for ADA, FMLA, STD, and PFL leaves
Track provider certifications and ensure accurate leave coding and documentation
Draft and manage routine, operational communications with leave and benefits providers
Pull HRIS reports related to employee status, benefits participation, and enrollment
Validate job and employee data for audit readiness
Produce employee-specific reports for compliance and administrative needs
Support responses to compliance-related requests (e.g., income withholding orders)
Ensure HRIS records align with internal policies and benefits guide