HRIS & Payroll Systems Specialist

Mille Lacs Health System • Onamia, MN

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About The Position

The HRIS & Payroll Systems Specialist manages end-to-end payroll processi ng and op timizes HRIS functionality to support organizational goals. This role serves as the HRIS subject matter expert for payroll, benefits , timekeeping, and workforce management, ensuring data integrity, compliance , and efficient workflows. Responsibilities include system configuration , testing, reporting, and process improvement initiatives . Under the direction of the Human Resources Manager, the analyst e nsures a ccurate payroll administrati on and ma intains compliance with federal and state regulations.

Requirements

• Bachelor's Degree is . An Associate's degree with additional relevant experience may be considered in lieu of a Bachelor's Degree .
• Minimum 3 years of experience in payroll administration and HRIS management.
• Proficiency in HRIS platforms (Dayforce preferred) and advanced Excel skills; ability to configure and troubleshoot systems.
• Knowledge of payroll regulations, wage and hour laws, COBRA, ERISA, and FMLA.
• Strong interpersonal and collaboration skills; able to build effective relationships across all levels of the organization.
• Excellent written and verbal communication skills, including the ability to explain technical concepts to non-technical
• High attention to detail with strong organizational, time management, and prioritization abilities.
• Advanced analytical and problem-solving skills; capable of interpreting data and identifying trends.
• Technical proficiency with HRIS platforms, payroll systems, and data reporting tools; strong computer literacy including advanced Excel.
• Demonstrated ability to maintain data integrity and confidentiality in all HRIS and payroll processes.
• Ability to work independently and as part of a team in a fast-paced environment.
• Commitment to accuracy , thoroughness, and continuous process improvement.

Nice To Haves

• Experience with retirement plan administration (403B, 457) preferred.
• Project management experience is a plus .
• Fundamental Payroll Certification (FCP) preferred.
• Certified Payroll Professional (CPP) preferred.

Responsibilities

• HRIS Administration : Configure, test and implem en t HRIS up dates and enhancements. Maintain system tables and documentation to ensure accuracy and compliance .
• P ayroll Processing: Execute bi-weekly payroll, validate data, and generate required reports. Ensure compliance with federal and state regulations and maintain relationships with external agencies.
• System Support: Troubleshoot HRIS issues, perform scheduled maintenance, and recommend solutions to optimize functionality.
• Process Improvement: Identify and implement workflow enhancements and policy updates in collaboration with leadership and vendors.
• R eporting & Analytics: Develop and maintain standard and ad hoc reports using HRIS reporting tools. Monitor data integrity and provide actionable insights.
• Training & Documentation : Create user guides and train managers and super-users on new features and processes .
• Professional Development: Stay current on HRIS capabilities, payroll regulations, and industry best practices. Participate in user groups and training sessions.
• Employee Support & Issue Resolution: Serve as the primary resource for staff and leadership to resolve payroll-related inquiries and discrepancies. Provide timely , accurate assistance and ensure a positive customer service experience while maintaining confidentiality and compliance standards.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 251-500 employees