Specialist, Payroll & HRIS (Corp)

MODERN AVIATION INC•Amarillo, TX

1d•$50,000 - $60,000•Onsite

About The Position

As the successful candidate, you will Be responsible for supporting payroll, HRIS, and benefit operations by guaranteeing accurate payroll processing, ensuring data integrity within the HRIS system, coordinating payroll and benefits reporting, supporting audits, and closely partnering with the accounting and human resources (HR) teams to ensure compliance with organizational policies, applicable regulatory requirements, and ensuring timely resolution resulting in a positive user experience.

Requirements

High school diploma or GED
Minimum of three (3) years of relevant experience processing multi-state payroll
High proficiency in Excel and HR software (e.g., Workday, ADP, SAP, Oracle)
Strong numerical aptitude and attention to detail to ensure accuracy in payroll calculations and data entry
Advanced analytical and problem-solving skills
Ability to multitask, meet critical deadlines, prioritize in a fast-paced environment, and exercise independent judgment
Knowledge of labor and payroll laws and payroll tax regulations
Strong attention to detail and organizational skills
Excellent communication and interpersonal skills for effectively interacting with all levels of the organization and explaining complex payroll matters
Ability to handle sensitive information with confidentiality and professionalism
A valid driver’s license, is required

Nice To Haves

previous experience with Paycom, preferred

Responsibilities

Payroll Administration Own the full-cycle payroll processing (weekly, biweekly, multi state) in the United States while backing up for Puerto Rico
Validate timesheets, deductions, and related payroll data to ensure accurate payroll calculations, resolving any discrepancies
Ensure accurate time away accruals in the HRIS system and paying out accrued time away for separating employees
Respond to payroll related inquiries, explaining and resolving concerns regarding payments, deductions or accruals
Analyze, calculate, and process payroll corrections, plus retroactive pay adjustments, resulting from pay changes, reporting errors or policy updates
Review payroll reports to confirm data is balanced with timekeeping and department/FBO submission reports to ensure accuracy, identify any out-of-balance conditions needing correction and make them in the system
Support year-end processes including W2 communications, distribution, and tax filings
Maintain accurate, complete, and audit ready payroll records in compliance with company policies and applicable laws
Apply and interpret, federal, state, and local regulations affecting payroll to ensure compliance with legal requirements
Accounting Administration Prepare and post general ledger entries for each payroll run
Assist with the accounting close period processes by preparing payroll accruals, reconciling payroll-related balance sheet accounts, and ensuring accurate financial reporting
Ensure all payroll disbursements, direct deposits, benefits, and taxes are entered into the accounting system on a timely basis
Work with the accounting team, on any variances of activity posted to the bank, and entered into the accounting system
Participate in internal and external payroll audits by gathering, validating, and organizing payroll data, timekeeping records, and supporting documentation
Research variances, improve data accuracy, and maintain compliance with company policies and regulatory requirements
Provide information, and resolve inquiries, to payroll provider so they can prepare payroll tax filings and year-end reporting
Complete payroll tax setup and support payroll system configuration, including validation of tax and earnings settings
HRIS Administration Serve as a subject matter expert, ensuring system accuracy, functionality, reliability, and answer user questions
Lead the entering, maintaining, and auditing of HRIS data; identify and resolve data discrepancies in partnership with the accounting and HR team to ensure accuracy and integrity of system records
Configure and maintain workflows, business rules, eligibility settings, and system security roles
Perform routine data audits to ensure data integrity, accuracy, and compliance
Troubleshoot system issues and coordinate resolutions with internal stakeholders
Create, maintain, and distribute standard, and ad hoc, HR reports and dashboards
Ensure accuracy and consistency of data used for payroll processing, benefits administration, and regulatory/compliance reporting (e.g., EEO, ACA, audits)
Develop and maintain system documentation, job aids, and standard operating procedures
Identify recurring user issues, recommend process or system improvements, and implement Support HRIS (and module) implementations, enhancements, testing, troubleshooting
Benefits & Compliance Administration Reconcile benefit elections with vendor invoices, verifying accuracy, entering into system, before processing and submitting payments
Administer COBRA eligibility, elections, billing, and reconciliations in partnership with COBRA administrator
Troubleshoot team member questions related to benefit provider access, including mobile applications and websites
Process benefit enrollments, changes, and terminations through the HRIS System and benefit provider systems
Ensure compliance with the Affordable Care Act (ACA), including accurate reporting via Forms 1094 C and 1095 C
Monitor and maintain ACA eligibility tracking, affordability standards, and minimum value requirements for health plans
Other Assume additional responsibilities, to support Modern Aviation’s evolving business objectives