HR & Talent Assistant

Aphena Pharma Solutions • Cookeville, TN

1d

About The Position

The HR & Talent Assistant supports the Human Resources team in recruitment, employer branding, and the day-to-day HR administrative functions. This role requires bilingual communication skills (English/Spanish) to effectively support candidates and employees. This entry-level position plays a key role in attracting top talent, enhancing the company’s employer brand, and supporting employee experience initiatives while ensuring smooth HR operations.

Requirements

• Associate degree required; Bachelor’s degree in Human Resources or related field preferred
• 0–2 years of experience in recruiting, HR, marketing, communications, or administrative support role
• Bilingual in English and Spanish required
• Strong verbal and written communication skills in both languages
• Ability to communicate effectively with English- and Spanish-speaking applicants and employees
• Familiarity with social media platforms, online job boards, and professional networks
• Creative mindset with the ability to develop engaging content for recruitment and employee engagement initiatives
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Ability to handle confidential information with professionalism and discretion
• Proficiency in Microsoft Office; experience with an Applicant Tracking System (ATS) is a plus
• Ability to represent the company professionally at recruiting events and community outreach initiatives

Nice To Haves

• Experience using Canva or similar design platforms to create social media graphics, flyers, or internal communications materials strongly preferred

Responsibilities

• Post job openings on job boards, social media platforms, and professional networks
• Source candidates through online platforms and resume databases (e.g. Indeed, LinkedIn, etc.)
• Review resumes and applications to identify qualified candidates
• Conduct initial phone screens to assess candidate interest, qualifications, and compensation expectations
• Coordinate interviews, including scheduling and candidate communications
• Maintain and update candidate information in the Applicant Tracking System (ATS) (Paycom)
• Provide recruitment status updates to the HR team
• Assist in maintaining and enhancing the company’s employer brand presence both internally and externally (e.g. billboards, job advertisements, social media recruitment campaigns, event flyers, etc.)
• Help organize and attend job fairs, campus recruiting events, and community outreach initiatives
• Engage with prospective candidates at recruiting events and serve as a company representative
• Maintain relationships with past applicants and talent pipelines
• Assist with internal communications related to HR initiatives
• Provide administrative support for HR programs and initiatives
• Assist with maintaining employee records and HR documentation
• Provide general administrative support to the HR team as needed
• Participate in required training events.
• Any and all other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree