HR Specialist

Housing Authority Of Jackson County•Medford, OR

5d•Onsite

About The Position

Human Resources Specialist The Housing Authority of Jackson County (HAJC) is seeking a Human Resources Specialist to support the agency across a wide range of HR responsibilities. In this position, you will provide comprehensive operational and administrative support across all core human resources functions to ensure compliant, efficient, and employee-centered HR services. The role oversees personnel records, HR systems, benefits, leave administration, safety, and compliance activities, ensuring accurate documentation, data integrity, and consistent application of policies and regulatory requirements. It serves as a primary point of coordination with employees, managers, and vendors while managing complex, overlapping HR processes and sensitive matters. The position also supports recruitment and onboarding, contributes to process improvements, and helps maintain effective, responsive HR operations across the organization. HAJC is committed to fostering a supportive and effective team that advances our mission of delivering safe, affordable housing to the community. The Human Resources Specialist plays a key role in this mission by managing the consistent and accurate delivery of essential HR functions, helping to create an engaged and well-supported workforce. General Statement of Responsibilities The Human Resources Coordinator Specialist performs a wide range of administrative and technical functions to support the day-to-day operations of the Human Resources Department. This position ensures the accurate, timely, and compliant execution of core HR processes, including recruitment and onboarding, personnel records management, benefits and COBRA administration, leave and accommodation coordination, HRIS and data management, safety and compliance tracking, and required reporting and documentation.

Requirements

Bachelor’s degree in Human Resource Management, Organizational Behavior or Development, Business or Public Administration, the Applied Behavioral Sciences, Industrial Relations, or a job-related course of study determined by the appointing authority; AND
Two (2) years of progressively responsible administrative support that includes organizing/coordinating multiple, concurrent activities, including recruitment and selection experience.
A valid SHRM Certified Professional (SHRM-CP) or PSHRA-CP certification substitutes for one year of professional human resources experience.
Valid Certiﬁcation as a Professional in Human Resources awarded by the Human Resource Certiﬁcation Institute, AND
Three (3) years of progressively responsible administrative support that includes organizing/coordinating multiple, concurrent activities, including recruitment and selection experience.
Four (4) years of progressively responsible administrative support that includes organizing/coordinating multiple, concurrent activities, including recruitment and selection experience.
A valid driver’s license and have a satisfactory driving record that meets the required driving criteria. New employees establishing resident status in the State of Oregon must obtain an Oregon driver’s license within 30 days. (ORS. 807.020)
Principles and practices of human resources administration, including recruitment, onboarding, benefits, leave administration, and personnel records management
Applicable employment and labor laws and regulations, including FMLA, OFLA, ADA, OSHA, COBRA, HIPAA, and public records requirements
HRIS, ATS, LMS, and benefits administration systems and standard HR workflows
Records retention standards, confidentiality requirements, and data privacy practices
Workplace safety requirements and incident reporting processes
Equity, accessibility, and inclusive practices in recruitment, onboarding, and employee services
Accurate data entry, recordkeeping, and audit preparation across multiple HR systems
Clear written and verbal communication with employees, managers, vendors, and external agencies
Ability to explain HR processes, benefits, and leave requirements in an understandable and supportive manner
Organization and time-management skills to track deadlines, certifications, and compliance requirements
Problem-solving and troubleshooting skills related to HR systems, documentation, and process workflows
Proficiency with office productivity tools (e.g., spreadsheets, databases, document management systems)
Ability to maintain confidentiality and exercise discretion when handling sensitive and protected information
Ability to manage multiple HR processes simultaneously while meeting accuracy and timeliness standards
Ability to interpret policies, procedures, and regulations and apply them consistently
Ability to coordinate across overlapping HR programs (e.g., leave, benefits, accommodations, workers’ compensation)
Ability to work independently within established policies and procedures
Ability to provide responsive, professional customer service in a fast-paced public-sector environment

Responsibilities

PERSONNEL RECORDS & EMPLOYEE ACTIONS Personnel records; process employee actions, payroll documentation, compliance requirements, and performance-related activities.
LEAVE ADMINISTRATION & ADA ACCOMMODATIONS FMLA, OFLA, Paid Leave Oregon, ADA administration; employee education; certifications, claims, tracking, and integrated leave coordination. HRIS, ATS & DATA MANAGEMENT HRIS and ATS administration; onboarding/offboarding, data integrity, audits, performance-cycle tracking, system troubleshooting, automations, and records retention.
POLICY MAINTENANCE, COMPLIANCE TRACKING, DOCUMENTATION AND WORKFLOW SUPPORT Policy, compliance tracking, audits, HR metrics, records retention, regulatory communications, and training tracking. SAFETY OSHA compliance, safety training coordination, injury case management, return-to-work support, emergency response, and safety committee participation. BENEFITS ADMINISTRATION Open enrollment coordination, benefits administration, COBRA compliance, data audits, employee support, vendor coordination, and total compensation reporting.
RECRUITMENT, SELECTION & ONBOARDING Recruitment support, job posting and ATS coordination, applicant communications, temp staffing coordination, onboarding workflows, and new-hire orientation.
Provide administrative support for HR operations by maintaining secure and compliant personnel and medical records, coordinating annual DMV record checks, and managing retention schedules in accordance with public records requirements. Prepare, track, and process personnel actions, performance-cycle documentation, payroll corrections, step increases, and performance check-ins to ensure accuracy, timeliness, and compliance with policies.
Administer and coordinate FMLA, OFLA, Paid Leave Oregon, and other statutory leave programs by educating employees on eligibility and requirements, processing certifications and claims, tracking leave usage and deadlines, and communicating leave status and return-to-work expectations. Provide administrative and coordination support for ADA reasonable accommodations and manage integrated cases involving overlapping leave, workers’ compensation, and disability processes to ensure compliance, accuracy, and consistent application of policy.
Administer HR systems by managing onboarding and offboarding workflows, employee records, benefit elections, performance-cycle tracking, LMS assignments, and system content to ensure accurate and timely data. Conduct system audits, troubleshoot access issues, coordinate vendor support, implement approved automations, and maintain organized digital records in compliance with retention and regulatory requirements.
Maintain and track employee policy and handbook acknowledgements, required workplace postings, and compliance records, and produce routine HR metrics and audit reports to support regulatory requirements. Coordinate compliance-related communications, training tracking, records retention, and archiving or destruction activities in accordance with Oregon public records law and agency standards.
Coordinate OSHA-required training programs, maintain safety records, and prepare and submit required OSHA reports to ensure regulatory compliance. Manage workplace injury cases, support modified duty and return-to-work processes, respond to safety incidents or emergencies, and participate in the agency’s Safety Committee.
Coordinate and administer open enrollment by managing communications, timelines, data audits, system updates, payroll deductions, vendor coordination, and employee support to ensure accurate and timely benefit elections. Provide ongoing benefits and COBRA administration by maintaining records, processing qualifying events, ensuring compliance with required notices and testing, serving as the primary escalation point for enrollment issues, and preparing annual total compensation statements.
Support recruitment operations by assisting with outreach to community-based recruitment resources, maintaining job postings, monitoring ATS activity, and coordinating applicant communications and temporary staffing placements. Coordinate onboarding by ensuring completion of HRIS workflows, training requirements, orientations, and benefits enrollment, while providing responsive support to new hires to ensure a smooth and welcoming onboarding experience.