HR Specialist

City Of Roswell•Roswell, GA

About The Position

The Human Resources Specialist II is crucial in assisting the Human Resources Division to manage the recruitment processes. This position is instrumental in providing administrative support to the Employment & Staffing Manager and hiring managers as needed. Responsibilities include handling pre-employment screening, maintaining records and files, and entering data into the HRIS system.

Requirements

Requires a Bachelor’s degree in Human Resources Management, Business Management, Business Administration, or a closely related field, supplemented by two (2) years of previous experience and/or training that includes human resources administration, recruiting and onboarding, or similar field; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong organizational skills with keen attention to detail.
Excellent communication and interpersonal skills.
Ability to handle sensitive information with confidentiality.
Familiarity with HRIS systems, ATSs, and other HR-related software.
Ability to multitask and prioritize tasks effectively in a fast-paced environment.
Understanding of human resources management's principles, practices, and legal requirements.
Familiar with the administration of various human resources programs.
Knowledgeable in human resources policies and procedures.
Able to comprehend, interpret, explain, and apply laws, regulations, policies, and procedures.
Capable of evaluating, auditing, deducing, and assessing data using established criteria.
Exercises discretion in determining actual or probable consequences and selecting alternatives.
Applies principles of persuasion and influence in coordinating project or program activities.
Proficient in operating, maneuvering, and controlling equipment, machinery, and tools used in essential functions.
Utilizes various reference, descriptive, advisory, and design data and information.
Proficient in addition, subtraction, multiplication, and division.
Calculates decimals and percentages and performs mathematical operations with fractions.
Applies principles of influence systems such as motivation, incentive, and leadership.
Exercises independent judgment to develop approaches and techniques to resolve problems.
Demonstrates judgment, decisiveness, and creativity in evaluating information against measurable or verifiable criteria.

Responsibilities

Handles internal and external HR inquiries or requests.
Posts, tracks, and manages job requisitions through our internal Applicant Tracking System.
Identifies additional resources to post jobs and source candidates.
Identifies candidates through the Applicant Tracking portal and performs reference checks.
Schedules interviews and pre-employment physicals and assists in creating interview questions and guides.
Attends entry-level interviews and makes verbal offers when necessary.
Sends onboarding paperwork and provides pre-employment screening notifications.
Processes payroll change forms for new hires, transfers, and promotions.
Responds to employee requests and questions.
Maintains accurate vacancy list and updates leadership regularly.
Tracks internal metrics and KPIs, such as time to fill, vacancy rate, and turnover.
Processes incoming and outgoing mail and manages general clerical tasks such as answering phone calls, making copies, and sending and receiving faxes.
Maintains file systems for personnel records, organizing documentation and filing in a designated order.
Ensures all new hire paperwork is completed thoroughly and accurately, and stores according to policy.
Maintains transaction logs for all personnel/payroll changes.
Maintains a comprehensive understanding of applicable laws and regulations.
Runs MVRS (Motor Vehicle Reports), conducts reference and credit checks and verifies employment as needed.
Collects I-9s, runs E-Verify, and completes the GA new hire report.
Supports other functions as assigned, including attending job fairs and handling general or clerical tasks as needed.
Prepares various forms, reports, correspondence, and documents such as new hire/termination reports, spreadsheets, and employment verifications as needed.
Closes job postings, sends non-select emails, and creates and sends adverse action letters.
Maintains confidentiality of departmental issues and documentation.
Stays updated on industry trends, participates in professional development activities and maintains professional affiliations.
Assists other employees or departments as needed.