HR Recruitment Specialist

UBMD Physicians Group • Buffalo, NY

4d • $20 - $25 • Onsite

About The Position

UB Associates is seeking an HR Coordinator supports the Human Resources function with a primary focus on recruitment and onboarding. This role is responsible for coordinating hiring activities, building and maintaining the applicant tracking system, and managing the onboarding process to ensure a smooth and positive experience for new hires. In addition, the HR Coordinator assists with day-to-day HR operations and administrative functions. The ideal candidate is organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.

Requirements

• High school diploma or equivalent required; associate or bachelor’s degree preferred
• 1–3 years of HR, administrative, or recruiting experience
• Strong organizational and time management skills
• Effective communication and interpersonal skills
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency with Microsoft Office; experience with ATS or HRIS preferred

Responsibilities

• Coordinate recruitment activities including job postings, candidate screening, and interview scheduling
• Review resumes and conducts initial candidate outreach and phone screenings
• Serve as a point of contact for candidates throughout the hiring process
• Maintain applicant tracking system (ATS) and ensure accurate candidate records
• Build and maintain recruiting templates, including job descriptions, offer letters, and candidate communications
• Support the development and standardization of hiring processes and documentation
• Assist in creating and posting job descriptions aligned with organizational needs
• Identify opportunities to improve recruiting efficiency and candidate experience
• Partner with hiring managers to support timely and effective hiring
• Manage and execute the full onboarding process for all new hires
• Prepare and distribute new hire paperwork and ensure completion prior to start date
• Ensure compliance with all pre-employment requirements (background checks, I-9s, etc.)
• Serve as the primary point of contact for new employees during onboarding
• Partner with departments to ensure a smooth transition into the organization
• Maintain employee personnel files and ensure documentation is complete and up to date
• Ensure accuracy of employee data within HRIS and other systems
• Support compliance with federal, state, and local employment laws and regulations
• Support policy implementation and ensure consistent application across the organization
• Track and maintain required certifications, licenses, and training records (as applicable)
• Assist with benefits administration and employee inquiries, as needed
• Provide general administrative and operational support to the HR team

Benefits

• Comprehensive benefits including 401(k) with matching, health, dental, vision, and life insurance, plus paid time off
• Supportive team culture built on collaboration, trust, and continuous improvement
• Be part of a healthcare organization that values your expertise, attention to detail, and drive for excellence

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree