HR Recruitment & Onboarding Specialist

Oklahoma State Government • Oklahoma City, OK

10d • $55,000 • Onsite

About The Position

The HR Onboarding & Recruitment Personnel Specialist is assigned responsibilities involving the management of human resources, the completion of various human resources activities and personnel transactions, the application of laws, rules and standards related to personnel administration, and time and leave management. Responsibilities may include, but are not limited to, recruitment, onboarding, employee lifecycle, and assisting in employee benefits/retirement.

Requirements

• Knowledge of federal & state rules, laws, and standards related to human resource management and demonstrated ability to analyze and interpret these rules in various situations.
• Knowledge of human resources management policies and procedures.
• Knowledge of business communications; utilizing correct spelling, grammar, and business communication etiquette
• Excellent communication skills; writing, speaking, and presenting.
• Ability to work as a team member as well as independently, exercising good judgement and initiative.
• Strong work ethic and effective time management and organizational skills, including ability to manage multiple projects with multiple deadlines.
• Advanced computer skills with all Microsoft Office.
• Self-motivated and able to work independently to accomplish assigned tasks.
• Ability to represent the agency in a positive and professional manner.
• Ability to thrive in a fast-paced and changing environment.
• Ability to establish and maintain effective working relationships.
• Ability to facilitate presentations in a clear and concise manner.
• Ability to maintain confidentiality in all areas of Human Resources.
• Ability to have regular and reliable attendance.
• A bachelor’s degree in human resources, law, or related field OR an equivalent combination of education and experience

Nice To Haves

• At least one year of work experience utilizing Workday, specifically for State-HR.
• Experience facilitating presentations or trainings.

Responsibilities

• Assists in agency recruiting activities; creates and tracks job postings; screens and dispositions candidates; ensures eligible veterans receive interviews as per Civil Service Rule’s (CSR’s).
• Performs human resources management, personnel, or payroll assistance involving responsibility for the interpretation and application of rules, laws and policies, including CSR’s.
• Sends instructions on completing background checks; offer letters to both internal and external candidates; welcome emails; and exit information to ex-employees.
• Facilitates HR’s portion in weekly New Employee Onboarding (NEO) in Oklahoma City and Tulsa; guides hires through onboarding tasks in Workday; tracks onboarding tasks through completion by deadlines provided; collects, processes, and files hire documents and forms.
• Processes personnel transactions in Workday; tracks and ensures approvals have been received in a timely manner; ensures compliance with applicable laws and rules concerning appointments, promotions, demotions, transfers, separations and other actions.
• Provides guidance to employees and supervisors when timesheet questions arise.
• Maintains a system of employee personnel records and payroll records; performs audits at the direction of the HR Director.
• Monitors the HR shared email; responds or forwards emails to appropriate HR Team Member.
• Assists in ordering and receiving retirement certificates.
• Generates and sends reports as assigned; updates email distribution lists and Teams members lists; updates HR Tracking Log.
• Assists HR Team Members with tasks, projects, trainings, or presentations as assigned.
• Other duties as assigned.
• This position may be expected to cross-train in other sections of their division and perform the job duties in each section, based on the needs of the agency.

Benefits

• The Service Oklahoma offers a generous benefits package, including a benefits allowance to off-set the costs of medical, dental, vision, life and disability insurance plans.
• The Service Oklahoma will match up to 7% towards an employee’s Defined Contribution retirement plan.
• Our employees receive 11 paid holidays, 15 days of paid annual leave, which increases with every 5 years of service, and 15 days of paid sick leave.
• Additionally, employees will receive longevity payments based on their years of service with the State of Oklahoma.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 101-250 employees