HR | Recruiting Administrator

Scout Clinical•Dallas, TX

1d•Onsite

About The Position

Established in 1996 and rebranded to Scout in 2024, we built our foundation on planning meetings for numerous organizations within the life sciences sector (Scout Meetings). In response to emerging industry needs, we expanded our services to include Scout Clinical, one of the top providers of clinical trial patient travel and reimbursements, and Scout Academy, our secure, online, on-demand learning management system that ensures global compliance. Scout is recognized as a leader in our field for innovation in service, attention to detail, our stellar team members, and making the complex easier. If this interests you, we’d love to have you join our rapidly growing team! Position Summary: We are looking to hire a talented, eager, and skilled HR & Recruiting Administrator to join our team in our North Dallas office. You will support our global team in various HR functions including recruiting, onboarding, payroll, benefits, employee support, various projects, and any other duties that may be assigned.

Requirements

2+ years' relevant experience in talent acquisition
2+ years' relevant experience in Human Resources
2+ years HRIS | HCM experience (experience in ADP Workforce Now a plus)
2+ years with Multi-State HR experience
Ability to handle highly confidential information with the utmost care and discretion
Familiarity with Applicant Tracking Systems (ATS) – preferably JazzHR
Organized, detail-oriented, sensitive to deadlines, flexible with changing priorities
Professional demeanor, friendly and approachable
Collaborative team player, fostering positive relationships with colleagues and clients
Excellent verbal and written communication skills
Excellent computer and MS Office Suite skills, particularly in Word and Excel

Nice To Haves

Global HR experience preferred

Responsibilities

Provide support for recruiting efforts by posting jobs in ATS, performing initial phone screens, creating offer letters, and running background and reference checks
Manage headcount tracking and develop talent pipelines
Maintain recruitment data in the applicant tracking system for accurate reporting
Decrease company spend via proactive sourcing, networking, and other strategic recruiting channels
Generating internal documents such as job transition letters, salary/title changes, termination letters, etc.
Track and review payroll-related items, including changes to compensation, benefit changes, other deductions, bonuses, and commissions, etc.
Ensure receipt and storage of proper approvals and backup documentation
Maintaining physical and digital files for employee documents, benefits, etc.
Managing onboarding process and meetings, educating new hires on company values, policies, and procedures
Process checklists for new hires, salary and status changes, and terminations
Perform and track remote I-9 and E-Verify process, TrustID (UK & Ireland), and visa renewals
First point of contact for employee questions related to recruiting, onboarding, and benefits
Create specialized reports utilizing ADP Workforce Now
Conduct appropriate audits of recruitment, benefits, and other HR programs
Reconcile and process monthly invoices
Suggest process improvements and opportunities for automation
Special projects and assisting with other HR duties as assigned
Complete all required initial and ongoing training within a reasonable or provided timeframe.