HR / Recruiting Coordinator
About The Position
Maintain and optimize the Applicant Tracking System (ATS) and HRIS by ensuring accurate organizational structures, compensation details, employee data, and workflow updates. Coordinate and manage all new‑hire data entry and onboarding processes within the HRIS and payroll systems to provide a seamless, efficient candidate‑to‑employee experience. Ensure full compliance with required documentation, including I‑9 forms, employment agreements, and financial onboarding paperwork; prepare and maintain new‑hire packets and digital records. Manage candidate relocation processes, including request handling, required documentation, reimbursements, and coordination across internal teams. Process invoices and payments for contractors, interns, and HR‑related vendors (e.g., background check providers, HR service partners). Maintain accurate and up‑to‑date HR documentation such as org charts, staff rosters, and departmental reference materials. Prepare and deliver regular HR operational reports, dashboards, and compliance summaries to support policy adherence and departmental decision‑making. Serve as the first point of contact for the HR shared inbox, addressing employee inquiries and triaging matters to the appropriate HR team member. Generate and provide employment verification letters and related documentation upon request. Identify opportunities to streamline HR workflows and improve data integrity across systems and processes. Assist with evaluating and implementing HR technology enhancements and system upgrades. Develop and maintain SOPs for HR processes to ensure consistency and efficiency across the department. Support internal and external audits by preparing required HR documentation and ensuring data accuracy. Monitor compliance deadlines (e.g., I‑9 reverification, contract renewals) and coordinate timely follow‑up. Support HR projects and initiatives as business needs evolve.
Responsibilities
- Maintain and optimize the Applicant Tracking System (ATS) and HRIS
- Coordinate and manage all new‑hire data entry and onboarding processes within the HRIS and payroll systems
- Ensure full compliance with required documentation
- Manage candidate relocation processes
- Process invoices and payments for contractors, interns, and HR‑related vendors
- Maintain accurate and up‑to‑date HR documentation
- Prepare and deliver regular HR operational reports, dashboards, and compliance summaries
- Serve as the first point of contact for the HR shared inbox
- Generate and provide employment verification letters and related documentation upon request
- Identify opportunities to streamline HR workflows and improve data integrity across systems and processes
- Assist with evaluating and implementing HR technology enhancements and system upgrades
- Develop and maintain SOPs for HR processes
- Support internal and external audits
- Monitor compliance deadlines
- Support HR projects and initiatives as business needs evolve
Benefits
- Health Care Plan (Medical, Dental & Vision)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off (Vacation, Sick & Public Holidays)
- Training & Development
- Retirement Plan (401k, IRA)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
