HR Program Coordinator - Recruiting & Training

MacDonald-Miller Facility Solutions • Seattle, WA

4d • $29 - $35 • Onsite

About The Position

At MacDonald-Miller Facility Solutions (“MacMiller”) we make buildings work better . As the Northwest’s leading mechanical contracting firm, we design, deliver and service HVAC, plumbing and automation system solutions for commercial buildings. With over 1000 employees across 11 offices – there is a breadth and variety of work to keep you engaged and inspired. We enjoy a well-respected history of exceeding our customers’ expectations and executing with distinction . Our clients trust their toughest projects with our integrated teams, including: New construction – From an architectural 3D model to a completed 40 story urban building that is on time and on budget Special projects - Updates/remodeling for existing commercial buildings for new efficiencies Service - On demand and scheduled maintenance ensuring tenant comfort Building performance - Control systems and automation for energy improvement and minimal surprises Energy and Sustainable Solutions - Acting as the Prime Contractor, we deliver design-build, energy-efficient solutions in the built environment for both private and public sector clients. People love to work at MacDonald-Miller, and it’s because we all share the same Core Culture Values: Collaboration – Diverse players, one team, a common vision. Collaboration is our foundation and critical to the success of the company. Every team member is valued and brings a diversity of strengths to help us meet our common vision. Dedication – We are dedicated to personal and professional excellence. We execute with distinction by doing the right thing and following through on our commitments. Safety – Everyone deserves a safe workplace. Safety is more than hardhats and boots, it’s an attitude and the environment we create. Every day, everyone goes home to their families. Community – We are proud to be part of MacDonald-Miller. We actively seek to build relationships and know each other as individuals. Together we create an environment that is welcoming, caring, and trusting. Innovation – We are committed to continuous, creative problem solving . Innovation is how we stay an industry leader. We always strive to challenge and better ourselves. Fun! – Take the work seriously, but never taking ourselves too seriously. It’s possible to be both serious professionals and good-natured people you enjoy working with. We strive to be both. HR Program Coordinator - Recruiting & Training - This is where you come in We are seeking a HR Program Coordinator to provide essential support across both Recruiting and Learning & Development functions. This hybrid role plays a key part in keeping people, processes, and programs organized and running smoothly ensuring a positive candidate experience, a seamless interview process, and well-coordinated training sessions that support employee growth. The ideal candidate is proactive, highly detail-oriented, and thrives in a fast-paced environment where responsibilities include scheduling, sourcing support, communication, data tracking, and program coordination.

Requirements

• Bachelor’s degree in HR, Business, Communications, Education, or a related field - or equivalent professional experience.
• 1–3 years of experience in recruiting coordination, candidate sourcing, training coordination, or similar roles (experience in construction or technical industries preferred).
• Familiarity with ATS and LMS platforms, with strong proficiency in Microsoft Office and Google Workspace.
• Excellent communication skills, exceptional organizational abilities, and the capacity to manage shifting priorities in a fast-paced environment.
• Meticulous and detail-oriented, with a commitment to accuracy.
• Highly organized, able to juggle multiple priorities effectively.
• An excellent communicator, both written and verbal.
• Customer-focused, skilled at building positive and collaborative relationships.
• A practical problem solver with strong critical thinking and decision-making skills.
• Thriving in a collaborative, service-oriented environment.
• Taking ownership of your work and finding ways to make processes better.
• Contributing to a team that values responsiveness, reliability, and continuous improvement.

Responsibilities

• Support recruiting efforts by sourcing candidates, maintaining pipelines, and keeping job postings and applicant tracking systems accurate and up to date.
• Manage interview scheduling and logistics, and help coordinate training sessions by handling calendars, rooms, materials, and technology so events run smoothly.
• Serve as a reliable point of contact for candidates, employees, trainers, and hiring managers, providing timely, professional communication and a positive end-to-end experience.
• Keep recruiting and training programs organized by maintaining workflows, onboarding support, calendars, records, and general administrative tasks.
• Maintain accurate data in recruiting and training systems, produce basic reports, and support process improvements and special projects as needed.

Benefits

• Medical, dental, and vision insurance for employees (coverage available for dependents with shared premium).
• 401(k) retirement plan with company matching.
• Paid time off (vacation, sick leave, and holidays).
• Disability income protection, including short-term and long-term disability.
• Employee and dependent life insurance.
• Wellness Program.
• Employee Assistance Program (EAP).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees