HR Payroll & Benefit Officer

Island Finance • San Juan, PR

37d

About The Position

HR Payroll & Benefit Officer will be responsible for performing the payroll cycle process, including time reconciliation, maintenance of employee information, payroll adjustments, deductions, audits, special payments, leave entries, and timekeeping punches. Analyzes, advises, administers, and records short- and long-term leave programs such as FMLA, CSFE, SINOT, Chauffeur Leave, Maternity Leave, Caregiver Leave, among others. Responsible for Quarterly taxes reports and year-end processes, including not limited to taxes report, but also submission of W2, OSHA, ITA and all other regulatory statements (Annual and Quarterly).

Requirements

• Broad and in-depth knowledge of an advanced specialized technical or professional discipline, or other studies not typically available in undergraduate programs, requiring advanced theoretical knowledge within a specialized field.
• Proven knowledge and expertise in required local and federals laws
• Proven knowledge and expertise, working with Payroll technologies like Kronnos, ADP or Workday (as preference)
• English language proficiency required
• Bachelor’s degree from an accredited college or university. Bachelor’s degree in finance, accounting or Business administration with finance/accounting concentration.
• Continuing education related to leave management and legislative amendments
• Continuing education related to labor laws and regulations
• Training related to Workday (WD)
• Intermediate proficiency in Excel and Microsoft Office applications
• Experience using platforms such as ADP, Workday (WD), and external vendor websites (COBRA, Triple-S, Delta, State Insurance Fund, etc.)
• More than 3 years up to and including Experience using Workday for payroll required
• Familiar with preparing and submit local and federal
• Interpersonal relationships
• Teamwork
• Information gathering and analysis
• Problem-solving
• Analytical skills
• Confidentiality
• Effective communication
• Initiative and willingness to learn
• Flexibility / adaptability
• Positive attitude
• Ethical behavior
• Team player and self-starter.
• Ability to use good judgement.
• Thorough knowledge of employment-related laws and regulations.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn the organizations HRIS and talent management systems.
• Bilingual (English/Spanish)

Nice To Haves

• MBA is desirable

Responsibilities

• Process payroll, including the reconciliation of hours for exempt and non-exempt employees; audit system data (salary changes, contributions, withholdings, deductions, leaves, etc.); perform final payroll reconciliation; obtain approval and submit final payroll for corresponding payments; process required tax contributions; process wage garnishment payments; manage contributions to the Savings Plan; and complete the corresponding payroll integrations.
• Administer and record employee leaves (reconcile leave balances; maintain records and monitor job protection under short- and long-term leave programs; monitor receipt of benefit payments for employees on leave; and complete required documentation requested by various agencies such as SINOT, LTD, etc.).
• Ensure compliance with all local and federal governmental regulatory requirements related to quarterly and annual reporting.
• Process invoices (reconcile invoices against internal systems; verify that new hires, changes, and terminations correspond to the billed month; analyze and reconcile COBRA payments with billing reports and Workday [WD] system data); process terminations in WD and COBRA systems; submit termination information to medical provider; and manage the employee billing process for benefits (insurance and medical plans) for employees on extended leave.
• Coordinates wellness-related activities (planning and coordination of activities, including date selection, identification of resources, reservation of space and parking, procurement of necessary items, communications, etc.).
• Prepare monthly reports (absenteeism metrics, payroll records processed, invoice summaries, extended leave summaries, invoices, payroll payments, incentives, expenses, bonuses, vacation balances, overtime, etc.).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 251-500 employees