HR Operations Specialist

Bottomline•Portsmouth, NH

5h•Hybrid

About The Position

We are looking for a HR Operations Specialist to win and grow with us in our Portsmouth, NH office. This is a hybrid role with at least 1 day a week in our Portsmouth office. Candidates for this position must be authorized to work in the United States on a Full-Time/Permanent basis for any employer without restriction. Visa Sponsorships or Transfers will not be provided for this position. The HR Operations Specialist will provide comprehensive administrative support to the Global HR Operations Team in a dynamic, collaborative environment. Responsibilities include overseeing internal HR processes and performing general administrative functions. The ideal candidate demonstrates meticulous attention to detail, proficiency in Excel and the Microsoft Office suite, and a proven ability to manage multiple tasks independently and efficiently while maintaining a positive and professional demeanor

Requirements

1+ year of professional business experience, preferably in HR or Recruiting Operations
Professional experience with ATS and HR Software (we use Greenhouse and Dayforce)
Excellent written and verbal communication skills
Detail-oriented, deadline focused, and results driven
Strong project management and multitasking abilities
Proficiency in Microsoft Office (Word, Excel, PowerPoint)
Proactive, independent, and solution-oriented approach
Ability to exhibit technological proficiency and the ability to effectively utilize artificial intelligence solutions.
Bachelors degree or an equivalent combination of education and related experience

Nice To Haves

Professional experience with Greenhouse or Dayforce is a PLUS

Responsibilities

Coordinate internal employee movements with managers, HRBPs, and payroll
Maintain and update HRIS records (department, manager, title changes)
Ensures all required employment documentation is uploaded into HRIS system
Support all stages of the employee lifecycle
Prepares communications related to separations notices
Manage onboarding processes, including background checks and offer letters
Manage contractor process and requisition workflows, data and manage approvals within ATS
Respond promptly to inquiries via shared mailboxes and email
Ensure compliance with data privacy regulations and reporting controls
Conduct regular HRIS audits and respond to compliance requests
Provides regular HR reporting and handles ad hoc projects
Provide HR reporting and manage ad hoc projects
Manage compliance and audit requests, ensuring documentation aligns with region requirements
Coordinate data collection for audits (401k, payroll, etc.)