Hr Operations Specialist

Aston Carter•South San Francisco, CA

6d•$40 - $47•Hybrid

About The Position

We are seeking a highly organized and detail-oriented HR Operations Specialist contractor to join our team. In this role, you will be responsible for managing the interview scheduling process for full-time and non-employee (contractor) positions, ensuring smooth communication between candidates, staffing agencies, hiring managers, and interview teams. Additionally, you will oversee the full-time employee and contractor onboarding and offboarding processes to ensure a seamless experience from start to finish. This candidate must be able to thrive in a fast-paced environment and possess excellent communication, record-keeping, organization, and time management skills. They will work closely with the HR team and cross-functional groups.

Requirements

2+ years of experience in recruitment coordination, HR, or administrative support roles.
Experience with employment law compliance related to co-employment.
Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
Excellent communication and interpersonal skills to interact effectively with candidates, contractors, staffing agencies, and internal teams.
Ability to work independently, take initiative, and solve problems proactively.
Familiarity with Workday (HRIS/ATS) and office productivity tools.

Nice To Haves

Previous experience with contractor onboarding/offboarding processes is a plus.

Responsibilities

Schedule and coordinate interviews for full-time and contractor positions across multiple teams.
Collaborate with hiring managers, staffing agencies, and candidates to determine suitable interview times.
Manage communication with candidates and their staffing agency regarding interview logistics and preparation.
Ensure interview schedules are updated and aligned with team needs and candidate availability.
Facilitate the full-time and contractor onboarding process, including the collection of necessary documentation.
Coordinate with internal teams to ensure contractors have everything needed for their first day.
Manage the full-time employee and contractor offboarding process at the end of their engagement.
Communicate end dates to the contractor’s employer and coordinate return of company property, access revocation, and documentation completion.
Serve as the primary point of contact for contractors during their time with the company and interface with staffing agencies as needed.
Provide timely updates and reports on the status of interviews, onboarding, and offboarding to hiring managers, staffing agencies, and HR.
Track and maintain records for contractors’ start/end dates and document their employment status in the internal systems.
Continuously evaluate and improve processes related to scheduling, onboarding, and offboarding.
Maintain and update contractor databases and other relevant systems to ensure data accuracy and efficiency.
Maintain personnel files and conduct periodic audits throughout the year.
Generate, create, and distribute monthly reports to stakeholders.
Support HR team with activities throughout the year, including employee communications, engagement initiatives, and software implementations.