HR & Operations Assistant
About The Position
Weâre looking for a highly organized and proactive HR & Operations Assistant to support day-to-day people operations and office operations. This role is ideal for someone who enjoys wearing multiple hats, thrives in a fast-paced startup environment, and wants exposure to HR, operations, office management, and cross-functional coordination. In this role, youâll work closely with HR, Finance, IT, and team leads to ensure smooth onboarding and offboarding experiences, maintain accurate HR records and documentation, and support efficient, well-run office operations. Youâll play a key role in creating a positive employee experience by keeping processes organized, communication flowing, and day-to-day needs running seamlessly.
Requirements
- 2+ years of experience in People Operations, Office Management, Administrative Support, or similar role in a fast-developing companyâ¦â
- Hands-on experience in office or workplace operations, including vendor management, supply chain, facilities coordination, and on-site events.
- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills
- Ability to multitask and prioritize in a fast-moving environment, and flexible with working on requests from different time zones
- Proficient with Google Workspace; experience with tools like Deel, Lever, Confluence, Slack, or QuickBooks is a plus
Nice To Haves
- Startup experience or interest in a tech / AI environment is a plus
Responsibilities
- Support employee onboarding and offboarding, including documentation, system access, and coordination with IT and payroll vendors
- Maintain accurate and up-to-date employee records (contracts, personal data, compliance documents)
- Assist with intern and contractor administration
- Help ensure compliance with local labor regulations and internal policies
- Respond to basic employee HR questions and escalate when needed
- Partner with the recruiting team to coordinate, schedule and manage interviews across multiple roles and office locations
- Maintain accurate and up-to-date candidate pipelines and hiring data, ensuring efficiency and attention to detail
- Communicate proactively with candidates and hiring teams to deliver a smooth, positive hiring experience
- Conduct and document reference checks in alignment with hiring guidelines
- Manage day-to-day Palo Alto office operations, including office supplies, access badges, seating, facilities coordination, swag inventory, and vendor relationships
- Ensure the office maintains a neat, tidy, and professional appearance, including meeting rooms, lobby, kitchen, and common areas.
- Manage incoming and outgoing mail and packages, including shipments via USPS, FedEx, and other couriers
- Coordinate with building management to address office issues, maintenance requests, and repairs as needed
- Coordinate with IT/vendors for on-site needs
- Assist with expense tracking, invoices, and operational documentation
- Plan and execute in-office events and internal meetings, including happy hours, offsites, All Hands meetings, holiday parties, and other company events
- Maintain internal documentation on Confluence / shared drives
- Support ad-hoc projects across HR, Operations, and Finance as needed
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
1-10 employees
