HR Operations and Compliance Supervisor

Rivas & Associates PLLC•Tulsa, OK

About The Position

We are seeking a disciplined, detail-oriented HR Operations and Compliance Supervisor to anchor our Human Resources function. This is a pivotal role focused on the execution, accountability, and legal integrity of our team operations. Reporting to the Director of Operations, you will oversee the day-to-day HR workflow, ensuring that our firm remains a compliant, organized, and supportive environment for our professionals.

Requirements

4 to 7 years of progressive HR experience; prior supervisory experience is highly preferred.
Strong, up-to-date knowledge of employment law and HR compliance.
Proficiency in administering benefits systems and employee documentation platforms.
High attention to detail, impeccable professional judgment, and the ability to handle confidential information with total discretion.
Candidates must have legal authorization to work in the United States. Employment eligibility will be verified through E-Verify.
A background check is required for this position.

Nice To Haves

Experience in a law firm or professional services environment is a significant plus.
SHRM-CP, SHRM-SCP, or PHR certification is preferred but not required.

Responsibilities

Lead the daily administrative operations of the HR department, supervising 1–2 team members.
Oversee the full lifecycle of recruitment coordination: from job postings and candidate tracking to seamless interview scheduling.
Mastermind the onboarding and offboarding experience to ensure every employee starts and ends their journey with clarity and respect.
Administer benefits programs, employee enrollment, and maintain meticulous personnel files.
Track key HR metrics and provide actionable reports to leadership.
Act as the firm’s safeguard by ensuring full compliance with federal, state, and local employment laws (FMLA, ADA, FLSA, etc.).
Maintain and update the employee handbook and firm policies under the direction of leadership.
Conduct regular internal audits of HR records to ensure "audit-ready" status at all times.
Coordinate documentation for disciplinary actions and terminations, ensuring all steps are legally sound and professionally handled.
Partner with the Director of Operations to mitigate risk and escalate complex employee relations issues.
Serve as the primary point of contact for employee inquiries regarding policies and procedures.
Provide clear direction, coaching, and accountability for HR administrative staff.
Support leadership in documenting and following up on performance management initiatives.