HR/Onboarding Specialist

Avi-Spl•Tampa, FL

4d•$21 - $26

About The Position

The role of the Onboarding Specialist is to oversee and manage the onboarding process for newly hired employees. This position entails serving as the primary point of contact and resource for both new hires and hiring managers during the onboarding journey. The Onboarding Specialist will collaborate with project managers to ensure a smooth and efficient badging process.

Requirements

Proven experience in conducting comprehensive information gathering, showcasing the ability to efficiently collect data across diverse subjects within tight timeframes.
Proficiency in managing multiple tasks while adapting to shifting priorities.
Capacity to work independently and think critically, ensuring timely completion of assignments.
Demonstrated aptitude for maintaining strict confidentiality and handling sensitive matters with utmost discretion.
Ability to thrive in a high-volume, fast-paced environment.
Exceptional attention to detail, leaving no room for oversight.
Strong communication skills, both written and verbal, characterized by clarity and professionalism in interactions with internal and external stakeholders.
Effective collaboration and engagement with employees, clients, and colleagues, while fostering productive relationships at all organizational levels.
A team-oriented mindset, valuing cooperation, and collective success.

Nice To Haves

Minimum of High School Diploma or equivalent
Bachelor’s Degree (BA/BS) in Human Resources, Business, or related field preferred
Minimum 1-2 years proven work experience as an HR Onboarding Specialist or in relevant HR role preferred
Minimum 1-year administrative experience preferred
Experience operating in an office/corporate environment is desirable
Basic knowledge of HR laws and labor legislation
Intermediate proficiency with HRIS preferred
Excellent PC skills, proficient in Microsoft applications (Word, Excel, PowerPoint, Outlook, Teams)

Responsibilities

Provide assistance to new hires in navigating pre-employment activities such as background checks and drug testing, as well as completing essential onboarding documents such as I-9 and E-Verify, ensuring all tasks are completed promptly.
Effectively communicate new hire information and any updates to the payroll, IT, and HR departments.
Take responsibility for collecting and processing all necessary documentation for new hire onboarding.
Address ad hoc requests from managers, including temporary staffing needs.
Serve as the main point of contact for security badging requests, ensuring timely completion of all badging documents.
Support multiple badging contracts, collaborating with various project managers and external clients.
Conduct thorough data reviews of new hire information transferred from the recruitment application to the onboarding system, rectifying any errors as necessary.
Administer the Referral and Tuition Reimbursement programs.
Coordinate post-accident drug screenings as required.
Provide support to the global HR team whenever assistance is needed.
Contribute to enhancing the overall employee experience.
Receive cross-training in multiple HR areas to broaden skill set.
Manage the Welcome team's inbox and promptly respond to onboarding-related inquiries.
Perform additional assigned duties as required.