HEALTHY KIDS PROGRAMS-posted 1 day ago
$18 - $20/Yr
Part-time • Entry Level
Onsite • Town of Fishkill, NY

We are seeking a highly organized and detail-focused HR Onboarding Specialist to join our Onboarding Department. This role plays a key part in ensuring new hires across multiple states complete all required onboarding steps accurately and on time. You will be responsible for managing onboarding paperwork, conducting virtual Form I-9 verifications, and overseeing state-specific background check processes, coordinating directly with each state’s agency as required. The ideal candidate is self-motivated, thorough, and comfortable working independently within a structured onboarding workflow.

  • Process and track onboarding paperwork, ensuring accuracy, completeness, and timely submission.
  • Conduct virtual Form I-9 verifications in compliance with federal requirements.
  • Manage background checks in coordination with individual state agencies, following each state’s specific procedures.
  • Communicate professionally with new hires to explain onboarding steps, gather required documentation, and provide support throughout the process.
  • Maintain accurate onboarding records and update internal tracking systems.
  • Ensure all onboarding activities comply with company policies and applicable employment regulations.
  • Collaborate with members of the Onboarding Department to support seamless new hire integration.
  • 1–3 years of experience in onboarding, HR operations, compliance, or administrative roles involving document processing.
  • Strong attention to detail and the ability to handle confidential information with discretion.
  • Effective communication skills, particularly in virtual and remote settings.
  • Proven ability to manage multiple onboarding tasks and meet deadlines.
  • Proficiency in Microsoft Office (Word, Excel, Outlook, Teams).
  • Experience using Paylocity or similar HRIS/onboarding systems.
  • Familiarity with I-9 requirements, E-Verify, and multi-state onboarding practices.
  • Understanding of state-specific background check procedures and workflows.
  • Experience in a high-volume onboarding environment is a plus.
  • Ability to work independently, prioritize effectively, and escalate issues when necessary.
  • Vision Insurance
  • Dental Insurance
  • AFLAC Supplemental Plans
  • 401(k) for eligible employees
  • Paid Sick Time Off
  • On-Demand Pay
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