HR Onboarding Coordinator

Morgan & Morgan, P.A. • Orlando, FL

3h

About The Position

The HR Onboarding Coordinator is responsible for supporting the day-to-day administrative functions of Human Resources, with a primary focus on delivering a seamless and compliant onboarding experience. This entry-level role plays a key part in onboarding, record-keeping, and employee support, while ensuring accuracy, timeliness, and a positive new hire experience. At Morgan & Morgan, the work we do matters. For millions of Americans, we’re their last line of defense against insurance companies, large corporations or defective goods. Our over 6,000 employees are all united by one mission: For the People.

Requirements

• High school diploma or equivalent
• 1–2 years of administrative or office-related experience
• Ability to follow established processes while collaborating effectively with a team
• Strong data entry and clerical skills with high attention to detail
• Excellent organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment
• Strong written and verbal communication skills
• Ability to handle sensitive and confidential information with discretion
• Proficiency in Microsoft Office (Word, Excel, Outlook)

Nice To Haves

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field
• Experience with HR systems or databases

Responsibilities

• Coordinate end-to-end onboarding, including pre-boarding communications, new hire documentation, and first-day readiness
• Prepare and distribute offer packets and onboarding materials via email
• Ensure all required new hire documentation is completed prior to the employee’s start date
• Track onboarding progress and ensure timely completion of all required documentation and tasks
• Partner with hiring managers to support successful new hire integration
• Enter and maintain accurate employee data in HR systems (HRIS, timekeeping, etc.)
• Enroll new employees in timekeeping systems and ensure proper setup
• Maintain employee personnel files in compliance with recordkeeping requirements
• Generate and maintain basic HR reports and onboarding metrics
• Ensure completion of Form I-9s within required timelines and maintain proper documentation
• Maintain compliance with federal, state, and company policies related to onboarding and employee records
• Partner with IT to coordinate new hire equipment and system access
• Support communication between HR, hiring managers, and new hires throughout the onboarding process
• Serve as a point of contact for new hire questions and general HR inquiries
• Escalate complex issues to appropriate HR team members as needed
• Perform other HR and onboarding-related duties as assigned

Benefits

• Medical insurance
• Dental insurance
• 401(k) plan
• Paid time off
• Paid holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees