HR & Office Coordinator

Food Provisions LLC • Key Biscayne, FL

9h

About The Position

As an HR & Office Coordinator at Food Provisions LLC, you support the daily execution of Human Resources and office administration to keep operations organized, accurate, and consistent. This role coordinates onboarding and hiring logistics as assigned, maintains confidential employee records and HR documentation, and supports HRIS/timekeeping follow-up to ensure information is current and properly tracked.

The HR & Office Coordinator also helps maintain an efficient office workflow by managing files, forms, trackers, document preparation, and office/HR supplies, while supporting professional internal communications. You serve as a key point of coordination between employees, managers, and HR leadership—ensuring timely follow-up, task closure, and alignment with company standards through strong attention to detail, confidentiality, and professionalism.

Requirements

• Previous experience in HR coordination, office administration, or a similar support role preferred.
• Strong organizational skills and attention to detail; able to manage multiple priorities and deadlines.
• Professional communication skills (written and verbal) with strong follow-up discipline.
• Ability to handle confidential information with discretion and professionalism.
• Comfortable using HRIS and timekeeping systems (Paylocity or similar preferred).
• Proficiency in Microsoft Office (Word/Excel/Power Point) and basic document management.
• Bilingual (English/Spanish) required.

Responsibilities

• Coordinate onboarding and new-hire readiness, including required packets, acknowledgments, and orientation scheduling.
• Maintain complete, confidential employee files (digital and physical); ensure records are organized and audit-ready.
• Track and support compliance documentation workflows, including follow-up and proper filing.
• Support HRIS/timekeeping administration (employee updates, missing punch follow-up, and routing items for approval).
• Assist with recruiting coordination as assigned (interview scheduling, candidate communication, status tracking).
• Provide day-to-day office administrative support (scanning, document preparation, filing systems, mail/courier support).
• Maintain standardized trackers, templates, and forms supporting HR/office processes.
• Prepare and distribute approved internal communications (memos, postings, reminders, and signage) in a consistent format.

Benefits

• Health insurance coverage
• Daily meals
• Weekly pay
• A 401(k)-retirement plan
• Store discounts
• Other company-provided benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed