HR Manager

Birmingham Green Health Center for Comm Cnts • Manassas, VA

47d

About The Position

Birmingham Green, a person-centered care focus community located in Manassas, Virginia, was recently named one of the best Nursing Homes in Virginia (in U.S. News). As a highly rated community, we have provided high-quality and affordable care for 9 [http://www.birminghamgreen.org/our-unique-history/]1 years.
For a view into our world, please visit our website at www.birminghamgreen.org [http://www.birminghamgreen.org/]

Under the general supervision of the HR Director, uses knowledge and skills obtained through education, training, and experience to manage the day-to-day administration of employee benefit plans company-wide. This position aims to help the Director provide an employee-oriented, high-performance organization emphasizing safety, quality, and productivity.  Responsibilities include talent management, leadership training and development, performance management administration, benefits and compensation administration,  and employee relations.  Assists the Director in determining procedures to perform a variety of departmental tasks.   Resolves most issues independently, with elevated matters being referred to the Director.  Frequent contact with team members, insurance carriers, and third-party administrators is required.

Requirements

• Group insurance and risk management principles and strategies.
• Regulations, practices, and procedures of benefits administration.
• The Virginia Retirement plan (VRS).
• ADP Workforce Manager and ADP Workforce Now
• Microsoft Office, OnShift, and ADP HR software
• Managing and motivating administrative employees
• Maintaining records and preparing reports, documents, and insurance filings.
• Designing insurance-related materials for internal and external customers.
• Operate standard office equipment and used required software applications to produce correspondence, reports, electronic communication, spreadsheets, and databases.
• Quickly learn the company’s working structure, culture, policies, and strategies.
• Partner with other functional areas to accomplish objectives.
• Read, interpret, analyze, and apply information.
• Organize, manage, and track multiple detailed tasks and assignments with frequently changing priorities and deadlines in a fast-paced work environment.
• Communicate effectively, both orally and in writing, at all levels of the organization.
• Work independently as well as collaboratively within a team environment
• Articulate reasoning behind actions to Director and other management personnel.
• Provide high customer service and drive customer service orientation to staff.
• Maintain the strictest confidentiality.
• Establish and maintain effective working relationships across the organization.
• A bachelor's degree and five years of experience in Benefits Administration Management and Human Resources in the healthcare industry or a closely related field is preferred.
• Any equivalent combination of experience, education, and training

Nice To Haves

• PHR, CEBS preferred

Responsibilities

• Supervises the administration of employee benefits programs, including retirement, medical, dental, vision, life insurance, disability insurance, and others.
• Handles benefit inquiries and complaints to ensure quick, equitable, courteous resolution.
• Reconciles monthly benefits invoices
• Maintains contact in person, by phone, or by e-mail with brokers, insurance companies, employees, and beneficiaries to facilitate the proper and complete utilization of benefits for all employees.
• Supervises maintenance of records. Oversees the maintenance of enrollment, application, and claims inquiries for all benefit plans.
• Possesses a superior technical knowledge of the workings of group insurance plans – plan documents, summary plan descriptions, and other insurance mechanisms.
• Assists the Director in evaluating and comparing existing company benefits with those of other employers by analyzing other plans, surveys, and other sources of information.
• Handles all aspects of employee relations matters, including investigations and dispute resolutions.
• Coordinates employee safety and wellness committees.
• Conducts bi-weekly orientation for all new hires.
• Conducts monthly townhall meetings for all three buildings.
• Coordinates monthly leadership training.
• Plans, develops, and participates in area and industry surveys.
• Analyze results of surveys and develop specific recommendations for management review.
• Assists in developing specifications for new plans or modifying existing plans to:
• Maintain the company’s competitive position in the labor market;
• Obtain uniform benefit packages for all company locations where possible.
• Assists Director in recommending new or modified plans. Develops census data and solicits insurance companies for quotations. Evaluates quotations and make recommendations to management. Acquires company cost information for new plans and makes recommendations to the Director concerning sharing costs between employer and employee.
• Coordinate with the benefits broker new plans and changes by preparing announcement material, booklets, and other media to communicate new plans to employees.
• Conducts employee meetings and arranges for enrollment of employees in optional plans. Conducts employee benefit seminars for team members.
• Revises and reissues all communications material on benefits.  Advises and counsels management and employees on existing benefits.
• Prepares and executes benefits documentation, such as original and amended plan texts, benefit agreements, and insurance policies, with legal consultation. Instructs insurance carriers  and other administrative agencies outside the company to effect changes in the benefit program. Ensures prompt and accurate compliance.
• Assures company compliance with provisions of the Employee Retirement. Supervises preparing reports and applications required by law to be filed with federal and state agencies, such as the Department of Labor, insurance commissioners, and other regulatory agencies. Reviews and analyzes changes to state and federal laws about benefits and reports necessary or suggested management changes. Develops benefit information and statistical and census data for actuaries, insurance carriers, and management.
• Serves as a regular contact for staff, insurance vendors, and third-party administrators.
• Maintains currency in Benefits and Human Resources legislation.
• Performs other duties and responsibilities as assigned.

Benefits

• Medical, dental, vision, long-term disability, life insurance, legal guard plan, and pet insurance
• 10 Paid Holidays
• 23 days of paid time off (employees can accrue up to 240 hours of paid time off)
• Retirement plans through the Virginia Retirement System (VRS) – www.varetire.org
• Tuition Reimbursement
• Employee Assistance Program (EAP)
• Employee Discounts - LifeMart
• Employee Discounts – Cafeteria

What This Job Offers

• Job Type: Full-time
• Career Level: Manager